Procurement Executive - AFGRE

Job description / Role

About Al-Futtaim Group Real Estate (AFGRE)
Al-Futtaim Group Real Estate (AFGRE) is the real estate development and operations arm of Al-Futtaim group which is headquartered in Dubai. AFGRE is responsible for the origination, conception, development, procurement and construction of mega projects and the leasing, sales and operation of these projects after completion.
In addition, AFGRE develops and operates an extensive multi-million dollar portfolio of individual corporate real estate and investment assets across the MENA region.
The two current flagship mixed use urban communities under the Festival City brand are the award winning, Dubai Festival City (5.2 million square metres) and Cairo Festival City (3 million square metres).
About Dubai Festival City Dubai Festival City is an Al-Futtaim Group Real Estate development project which covers 5.2 million sq m and stretches 3 kilometres along the historic Dubai Creek that optimizes the thriving and visionary spirit of Dubai.
Dubai Festival City is an established creek side, mixed use destination and premier waterfront community interconnecting finest residential, shopping, dining, leisure & entertainment, international hotels, schools, golf course, automotive park and offices. It is formed into three distinct districts and connected by a 30 kilometers internal road network and creek side promenade. This existing community offers freehold villas and apartments for sale and lease which combine traditional and contemporary architecture. Upon completion, the community will be home to 50,000 residents living in 20,000 villas and apartments, and ideal place to work for 50,000 office staff.
Dubai Festival City has recently won 3 top recognitions at The Arabian Property Awards 2010, in the categories of Best Mixed Use Development for Dubai Festival City, Best Residential Development for Al Badia Hillside Village, Dubai Festival City and Best Retail Development for Festival Centre, Dubai Festival City.

About Festival Centre
Festival Centre is home to Dubai's premier concerts and festivals and has hosted world class entertainers such as Carlos Santana, Maroon 5, Tamer Hosni, Amr Diab, Shah Rukh Khan and Kylie Minogue. It has also presented Dubai with a wide array of festivals from the Emirates Airlines International Festival of Literature through to Dubai Desert Rock and Dubai Bike Week. Festival Centre hosts events, parades, entertainers and musicians each week ensuring families are always engaged and rewarded for their visit.
Festival Centre is a landmark 2m sq ft urban retail resort which forms the epicentre of Dubai Festival City now acknowledged to be one of UAE's most exciting retail, dining and leisure attractions. Set on the historic Dubai Creek, Festival Centre, offers over 400 world class retailers, 90 restaurants, cafes and bistros, a 12-screens Grand Festival Cinemas complex and a parking for more than 10,000 cars. It also boasts a stunning Marina and some of the emirate's most photographed sunset vistas.
The award winning Festival Centre has recently added the Five Star award Best Retail Development at the Arabian Property Awards 2010, and two other prestigious Retail City awards - Mall of the Year and Best Retail Destination of the Year.

JOB PURPOSE:

To help drive the centralisation of the procurement function by the following transactions:

* Provide the complete service interface between customers / requesting divisions and centralized procurement department and the contractors / suppliers through processing procurement of services and material in line with budget, time and quality standards to ensure overall satisfaction.
* Perform pre-qualification process to update vendor's database for reliable and capable suppliers and contractors.
* Ensure meeting time scale and deadlines for every procurement transaction and activity.
* Ensure procurement activities performed in compliance to the approved process.
* Contribution with Finance department on contract and orders associated business requirements and related documents verification.
* Accomplish cost savings through effective negotiation.

A variety of benefits associated with centralized procurement for which the candidate is responsible are:

* Consolidated deals and contracts with major suppliers
* Consolidated performance measurement
* Achieved cost saving

KEY ACCOUNTABILITIES:

Technical

* Ensure the procurement of services and goods are in line with budgets, time and quality requirements
* Execute the centralized procurement activity of the organization by implementing a professional, effective procurement function based upon agreed organisational process.
* Prepare requests for Information/Proposal/Quotation/ tenders with pertinent specifications, clear terms and conditions and prepare tender / quotations evaluation reports
* Conduct price analysis commercial evaluation of proposals
* and tenders in coordination with technical team.
* Prepare the final recommendations for internal acceptance/endorsement in accordance with the agreements reached with relevant customers.
* Prepare Contracts, Purchase Orders and Agreements for approval and circulate approved documents to all stakeholders
* Administer Contracts, Purchase Orders and Agreements from award to completion by applying the approved P2P process
* Verifying invoices from suppliers in accordance with contract provisions and provide recommendations for payment in collaboration with the Procurement Manager and the relevant customer.
* Add value at each stage of Procurement function by working cooperatively and jointly to provide quality service.
* Prepare relevant reports at regular intervals, as agreed with the Procurement Manager, on progress against the baseline procurement program and supplier service delivery.
* Conduct post evaluation to suppliers per order / contract in coordination with requesting departments.

Process & System

* Apply the P2P ERP Process for all procurement transactions by creating RFQ/ RFT and POs/Contracts via ERP system.
* Implement the set administrative, purchasing and clerical procedures to maintain efficiency of the Procurement function.
* Ensure approvals are obtained in accordance with the relevant policies and the Delegation of Authority (DOA).

People

* Make the most of departmental interdependencies

Requirements

Minimum Qualifications and Knowledge:

* Degree in Business Administration or equivalent

Minimum Experience:

* 3 - 5 Years of experience in a Procurement role
* CPP certificate is preferred
* Experience in Facility management is preferred.
* User experience in SAP MM module is preferred

Job-Specific Skills:

* Knowledge of procurement methods and procedures is a must.
* Able to work to tight deadlines and manage multiple tasks effectively
* Knowledge in Incoterms standards is preferred
* Proficient in MS Office suites including MS Word, Excel, PowerPoint .

Behavioural Competencies:

* Negotiation
* Team work
* Communication
* Inter-personal relationships

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.