Procurement Manager - Catering and Facilities Management

Advanced Facilities Management (AFM)

Abu Dhabi, UAE

Ref: OP351-12

Job description / Role

Employment: Full Time

Must have relevant experience in managing purchase operations of products, goods related to food production, catering and facilities management.

Must be well-versed with current market prices and buying strategies.

Job Description

Directs and coordinates activities of personnel engaged in purchasing and distributing materials, equipment, and supplies in BBIH. The Procurement Manager is also responsible for the procurement of commodities through development and implementation of commodity strategy plans and management of supplier relationship.

Other areas of responsibility include price negotiation, planning, production, inventory control and quality control.

JOB DESCRIPTION / KEY ACCOUNTABILITY

- Plans, organize, direct and controls activities related to the procurement function by implementing procurement strategy and policy and forecast procurement needs.
- Organizes, supervises, and directs the work of storeroom and central supply personnel engaged in receiving, issuing, and delivering supplies and equipment.
- Prepares instructions regarding purchasing systems and procedures.
- Analyzes market and delivery conditions to determine present and future material availability, and prepares market analysis reports.
- Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.
- Designs, implements, manage, and monitor procurement reporting systems to meet BBIH requirements.
- Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
- Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.
- Prepares and issues purchase orders and change notices.
- Reviews purchase order claims and contracts for conformance to company policy.
- Prepares and reviews contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications.
- Oversees all activities related to procurement of a commodity, from intent to purchase through delivery of commodity.
- Assigns procurement requests to the appropriate personnel.
- Negotiates or supervises the negotiation of complex requests for equipment, supplies, and services from suppliers and subcontractors.
- Develops and installs clerical and office procedures and practices, and studies work flow, sequence of operations, and office arrangement to determine expediency of installing new or improved office machines.
- Arranges for disposal of surplus materials.
- Manage vendor relationships and assist in building effective partnerships.
- Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

Requirements

Education:
-Bachelor's degree (B. A.) from four-year College or university; or Appropriate Bachelor Degree in Business Administration, or Financial Discipline.

Experience:
At least 5-7 years of experience in purchasing / procurement with strong understanding of customer and market dynamics and requirements.

Language / Numeric Ability:
Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Computer Skills To perform this job successfully, an individual should have knowledge of Word Processing software; Inventory software; Internet software; spreadsheets and Database software.

Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses - UAE or GCC Driving License

About the Company

From buildings grounds to equipment, we know each customer and facility has specific requirements. Our commitment is to customize a unique solution that adds value while reducing overall cost. Now more than ever, businesses need engineering partners that are focused on quality and value, and thats exactly where Advanced Facilities Management strengths lay.

Advanced FM is built on a firm foundation of local knowledge and empowerment with a strong delivery focus. In the service industry, it is imperative to have highly competent managers who understand local labor laws, HR processes, market requirements and cultural Frameworks.

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