Procurement Manager

Job description / Role

This role will provide an effective central procurement function, ensuring that control Framework and strategy is developed and maintained sufficiently to support an annual Expenditure program.

The Procurement Manager will operate across the various specialist areas within the company, providing support, guidance and professional procurement advice where required, ensuring that all procurement activities are conducted within the requirements of the Contract Standing Orders (CSOs). Procurement Toolkit and Financial Regulations.

The Procurement Manager will be responsible for the approval of all major procurement activities and the development and implementation of strategic procurement plans.

Specific responsibilities include:
- Establishing a central procurement service
- Day to day management of the procurement team
- Reviewing and implementing the procurement strategy
- Developing systems of control, policies and procedures relating to procurement
- Liaising with relevant staff to ensure policies and procedures are followed
- Reviewing existing contracts and identifying opportunities for improved value for money
- Reviewing service areas and potential supplier rationalization
- Providing guidance to relevant staff in all procurement matters
- Ensuring that legislative requirements are understood and incorporated into controls, policies and procedures
- Controls, policies and procedures
- Set up and maintain a control framework to ensure that all procurement activities are effectively managed and are in accordance with the Contract Standing Orders, Procurement Toolkit and Financial Regulations.
- Review and develop the Procurement Strategy covering each of the key business areas.
- Develop the Procurement Procedures to ensure that relevant staff know when they are required to engage with the procurement team
- Ensure that the correct procedures are followed in respect of all major procurement activities.
- Continually develop procurement expertise across the company to support staff development, knowledge and expertise in procurement activities.

Contract, Services and Supplier Reviews:
- Set up a process of review for all Contracts, Supplies and Suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an Approved Supplier list.
- Encourage effective contract management across the business with regular reviews, development of Service Level Agreements and key performance measures.
- Build and develop good relationships with key suppliers to ensure best value for money and customer satisfaction with services provided.
- Ensure that all areas of concern are identified and addressed as early as possible, with remedial action taken.
- Monitor trends in supplier and contract base and propose/implement plans to respond to such trends.
- Ensure that the central Contract Register is maintained, together with master contracts

Procurement function
- Ensure that the necessary training is provided to the members of the procurement team to enable them to support the business wherever possible.
- Identify and develop procurement training for non-procurement staff.
- Engage with the business to identify the key procurement priorities and ensure that resources are assigned accordingly.
- Manage the engagement of procurement consultancy where specialist services are required or existing resources cannot meet requirements.
- Minimize the use of external procurement consultancy and deliver a value for money service to the business.

Value for Money and Reporting
- Set procurement savings targets each year in conjunction with the Head of Finance and monitor delivery against targets.
- Prepare a quarterly report to the Executive Team, Board and Audit & Risk Committee providing a review of procurement activities and achievements Management and leadership.
- Manage and motivate staff in the Procurement Team to provide an excellent service to our customers.
- Encourage staff to develop their skills and expertise
- Work effectively with other staff across the organization.

Other Duties:
- To comply with Terms and Conditions of Service
- To comply with Financial Regulations
- To ensure that the principle of confidentiality and the requirements of the Data
- Protection Act are fully applied to the work.
- To actively promote the Societys Equality and Diversity Policy in all aspects of your duties relating to staff, residents, contractors/consultants and external agencies.
- Ensure that the Society and its staff comply with legal and regulatory obligations and wherever appropriate, follow relevant best practice guidelines.
- To actively involve residents and others in aspects of your duties, as appropriate.

Requirements

In the same filed must be at least 6-8 years experience.

Knowledge and experience of contract management and procurement activities, including:
- Supply Chain Management
- Contract Management
- Contract Law
- Contract Requirements

Experienced in all levels of procurement from low cost purchases to major contract management Development of controls, policies and procedures Knowledge / Skills:
- Ability to communicate clearly both orally and in writing
- Contact negotiation skills
- People Management skills
- Computer literacy, knowledge of
- Microsoft Word, Excel and Power point

Motivation:
- Self motivated, and a self-starter but able to work as part of a team
- Committed to delivering value for money and demonstrating improvements against external benchmarks, achieving and exceeding targets
- Ability to contribute effectively to management and policy making
- Strong leadership qualities

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.