Project Administrator (Power Sector)

Job description / Role

The Role:
Project Administrator plays a very important role in our business. This position requires great responsibility and proper time management because the job entails constant monitoring and control of all project variables.

Working in close coordination with Project Managers (PMs) and other senior staff of a market sector, Project Administrator supports a framework that contributes to:
- Successful commercial performance of our business and projects;
- Quality and reliability of our financial reporting, through compliance with our business and procedures.

Key Responsibilities:
- Ensure projects and business unit reporting is in accordance with financial principles and Business Management System (BMS)
- Implement strategies developed by senior management to maximize staff utilization to target productivity for Market Sector staff on a periodic basis
- Monitor and provide feedback on section overhead costs (Management, BD and Administration Costs) in conjunction with Market Director and Operations Manager.

Operational Responsibilities:
- Prepare Project Financial Reports (PFRs) consistently and review them along with PM
- Review backlog report and adjust budgets after consulting PMs before every period closing, in accordance with PB procedures, and monitor WIP;
- Ensure invoicing is maximized on all projects at period end;
- Maintain all project folders with appropriate documents, including expense receipts, intercompany invoices and monthly invoices.
- Prepare intercompany agreements/ work orders for PMs approval;
- Coordinate with PMs and update comments in Trade Debtors report and do timely, documented follow up in conjunction with PM;
- Ensure subcontracts both internal and external are in place where required and ensure evidence of subcontractor insurances are received;
- Comments on Margin gain/ Erosion Report;
- Review and monitor project contingency;
- Ensuring CRM database is updated on a regular basis.

Requirements

- General Skills
- Excellent Financial Management knowledge and flair for numbers;
- Advance Microsoft Excel skills;
- Adopt a proactive approach to the duties and responsibilities of the position, to ensure
performance outcomes and processes complement PBs Vision and Values
- Candidates based in UAE only apply
- Key Demographic Requirements - applicants must be:
- Based in UAE

About the Company

WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic consulting services. With 36,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.