Project Administrator

Job description / Role

Salary up to AED 13,000

Our client is a well-established Dubai based company and they urgently need an administrator to join their busy team.

The Project Administrator will organise and coordinate office and subsidiary operations and procedures to ensure the smooth running of all offices across the group.

Specific Duties and Responsibilities:
- Procurement/Vendor Management
- Source vendors required for portfolio and negotiate competitive pricing
- Manage the relationships with key suppliers
- Ensure SLAs are met by suppliers to ensure best service for subsidiaries
- Maintain and renegotiate contracts
- Maintain credit accounts with selected vendors
- Facilities Management
- Liaison between maintenance companies and the subsidiaries
- Maintain Health and Safety and Maintenance records for each subsidiary
- Create an annual maintenance schedule for each subsidiary
- First point of call for maintenance issues and escalation where required
- Business Support Services
- Arrange documentation and/or quotations for the business needs including:
- Trade Licenses
- Insurance
- Telephone & Mobile Services
- DEWA
- Tenancy Contracts
- Car Leasing
- PO Box Establishment
- Bank Accounts

This may require offsite attendance to suppliers and government departments

- Business Support Services
- Account Management - Regular scheduled visits to subsidiaries to conduct Audits relating to the Administration Manual and to provide customer service
- Act as liaison and co-pilot to our subsidiaries to provide Head Office administration support

Requirements

- Ideally you will have at least 2 years of administration experience
- Extremely organised with project management skills
- Strong Customer Focus and drive for results
- Calm demeanor and can-do attitude
- Excellent interpersonal skills with the ability to appropriately communicate information to all levels of the organization
- The ideal candidate will be a proactive self-starter, who uses their initiative in difficult situations and demonstrates the ability to manage deadlines effectively.
- Must reside in the UAE

Additional Duties:
This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your manager.

Unfortunately due to the high volume of candidate applications only the successful candidates will be contacted.

About the Company

Connect Executive Search Middle East is a full service selection and placement agency that is focused on supplying the best pool of talent to the Middle East. Offering an unrivalled level of service, our aim is to connect organisations with leading professionals through our team’s sector specific knowledge and in-depth understanding of the Middle East market.

We cover multiple sectors as following:

• Emiratisation & Government • Healthcare & Life Sciences • Legal & Business Support • OIL, Gas & Energy • Industrial and Engineering

At Connect Executive Search Middle East, finding employees the work they are best suited for, and by finding employers those candidates who are the right fit within their organization, we provide value to society as a whole. By finding the right balance between the needs of the employer and the changing wishes of employees, we will bring supply and demand closer together. It is our mission to inspire individuals and organisations to work more effectively and efficiently, and create greater choice in the domain of work, for the benefit of all concerned.