Proposals Assistant

Job description / Role

Objective: Coordinate and assist in the preparation of SSH submissions of proposals, pre-qualifications and expression of interests
Main responsibilities : Proposals and Pre-qualifications

Prepare the Bid Schedule/Calendar based on RFP requirements in coordination with various Proposals stakeholders.

Coordinate and assist in the preparation of Proposals by the deadlines.

Follow up the Action-List and Table of Contents for each proposal, and forward it to the Bid Manager in coordination with the Professional Department Heads for their inputs.

Ensure the compliance of submission as per the RFP/ToR requisites.

Compile the inputs of the various departments in the required formats and provide graphical enhancements as appropriate.

Assist in initiation and preparation of the Technical and Financial Proposals; Collates and Prepares spreadsheets, etc as required.

Establish the Bids/Projects at ERP Software and follow up with various Bid Stakeholders for the timely signing-off of the Bid Workflow Stages.

Follow-up logistical requirements for the submissions

Carry out post-submission follow-ups and update database

Assist in PowerPoint presentations and handouts as required to support submissions presentations efforts

Assist in the overall documentation, regular updates and coordination of activities in the Proposal Unit.

Contribute efficiently in ensuring proper archiving and filling procedures submissions and related data.

Compile requisite information on Active Proposals & Business Enquiries summaries for the Monthly Management Report.

Coordinate the communication with International Consultants and Specialists for business associations and general enquiries, as required.

Marketing and Promotions

Coordinate and assist in PR matters.

Assist in gathering market information and intelligence.

Follow up with clients in making enquiries for new work.

Update the company database on client/business enquiries.

Develop and maintain a database of International Consultants for future alliances.

Develop PowerPoint presentations and handouts as required to support business development efforts.

Develop prospects through personal visits and friendships with VIPs and decision makers and through activities in civic and professional organisations.

Develop publicity programs and campaigns through public comment, newspaper, trade journals, and other publications.

Prepares studies highlighting areas of new business potential.

Develop and maintain files of potential prospects through an organised program of;
- obtaining information from employees, friends of the firm or other sources
- obtaining information from newspapers, magazines and other publications

Maintain contact with past clients through letters and personal visits.

Prepare formal presentations including gathering of information, selection of materials, methods, graphics and slides etc.

Reporting to : Proposals Manager
Duration : Permanent
Desired start date : ASAP
Working hours : 42.5 - Sunday - Thursday

Requirements

University Degree or Diploma - in Architecture or Engineering

4-5 years of diverse experience in the related field.

2-3 years of relevant experience in preparation of Consultancy Services Proposals.

Excellent coordination and communication skills.

Excels in socializing & relationship building.

Proficiency in computer applications including MS Office.

Competencies required

Analytical Thinking
Attention to Details
Professional Confidence
Flexibility
Teamwork / Cooperation
Self Management

Customer / Client Service Orientation
Commitment to Learning
Written Communication
Verbal Communication

About the Company

Having been in business for 50 years, we have accumulated unparalled knowledge, skill, and creativity. We use our expertise to develop a truly tailored innovative and creative solution that is in line with our clients' specific requirements. We don't sell a "house style" - that's not our style.

The firm has its headquarters in Kuwait and has completed a wide range of projects locally and throughout the Middle East. A recent survey conducted by the World Architecture Magazine shows that SSH is currently ranked as number fifty two in the world.

We treat our employees as valued members of the team. We believe in the power of every single person who works here and the individual expertise they bring to a project. We reinforce the worth of every individual by giving them the room to excel.

SSH is registered in Kuwait with the Ministry of Planning, Ministry of Public Works, Ministry of Commerce and Industry, Ministry of Defense, the Kuwait Municipality and many private enterprises.

The Firm is registered with international and bi-lateral agencies such as the United Nations Development Programme, the International Road Federation, the Arab Fund for Social and Economic Development, the Kuwait Fund for Arab Economic Development, the Committee for Reconstruction and Development in Lebanon.