Proposals Manager

Job description / Role

Reporting to the Regional Head of Bid Management, you will work within a team of busy professionals to initiate the proposal management functions. You will have the opportunity to coordinate and manage key functions within this busy role and develop your business career through enhanced learning by being part of a professional and skilled commercial team.

Roles and Responsibilities:
- Writing proposals and pre-qualification questionnaires for submission.
- Responsible for the production, editing, formatting, proof reading and publication of submission documents.
- Management and coordination of bid team electronic diaries; issuing prompts and reminders according to busy schedules.
- Coordination and updating workload planner within the central team.
- Monitoring and communicating tender clarifications to the bid team.
- Obtaining tender feedback (won or lost) and communicating to team.
- Monitoring and coordination of the project workflow system, making sure this is updated on a regular basis.
- Maintaining boilerplate materials in a convenient manner; cataloguing, updating and retrieval.
- Coordinating the notarisation and attestation of documents.
- Promoting best practice bidding across the business.
- Ensuring all major and strategic tenders have conformed to the bid management review process.
- Facilitation of bid meetings chasing of identified actions.
- Ensuring Legal Counsel has the opportunity to review the contract and that risks have been assessed and referred to Bid Manager for action.
- Ensuring that a pre-tender checklist has been undertaken and that the commercial / organisational aspects of the checklist have been referred to the Bid Manager/Director.
- Document control and distribution.
- Drawing up and monitoring a programme for tendering and coordinating resources that have been mobilised to meet timescales.
- Preparation of tender handover packs if successful.
- Assembling supporting information such as QA Certificates, H&S Documentation, etc. from central resource.
- Preparing, organising and editing the written and visual information to be used for internal and external communication and information purposes.

The successful candidate will be able to demonstrate evidence of:
- Strategic thinker with the ability to digest and communicate customer needs through best practice approach.
- Excellent organisational and communication and written skills (English & Arabic essential).
- Excellent attention to detail and accuracy of work is essential.
- A confident and professional manner.
- Ability to show initiative and examples of creativity.
- Ability to work under pressure and own initiative.
- A high expectation of performance for themselves and other members of the team.
- A flexible approach to work and
- Ability to work collaboratively within a team of busy professionals.
- A clear and thorough communication style.
- Excellent numeric and literacy skills.
- Awareness and understanding of commercial opportunities and business challenges.

Requirements

- A relevant business degree or similar.
- Must be computer literate and have excellent working knowledge of MS Office applications and Adobe CS3 / In-Design.
- A minimum of five to ten years experience within a high-pressured marketing and bidding environment is desirable.
- Experience will preferably be within the professional services, consultancy or construction sectors.
- The ability to work well under pressure and to tight deadlines.
- Experience in managing and organising themselves around busy professionals.

About the Company

ARCADIS is the leading global natural and built asset design & consultancy firm working in partnership with our clients to deliver exceptional and sustainable outcomes through the application of design, consultancy, engineering, project and management services. ARCADIS differentiates through its talented and passionate people and its unique combination of capabilities covering the whole asset life cycle, its deep market sector insights and its ability to integrate health & safety and sustainability into the design and delivery of solutions across the globe. We are 28,000 people that generate more than 3 billion in revenues. We support UN-Habitat with knowledge and expertise to improve the quality of life in rapidly growing cities around the world.