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Job description / Role
Job Summary:
- Coordinate the follow ups regarding the suppliers’ deliveries, clearing ports and borders, municipality and main supplier issues for concentrate, raw material, spare parts, and Marketing Equipment Management parts. Compile information, login, track and forward LPRs and LPOs and keep records to draw up purchase orders for materials and services. Assist and support the purchasing supervisor.
Principle Accountabilities:
Clearing Ports and Borders
- Handle all ports and border clearances related to main concentrate, raw materials, spare parts
Preparing Documentation and Keeping Track
- Keep a track of the purchase requisitions and purchase orders
- Keep track of import shipments
- Prepare shipping documents for clearance
Handling Administrative Activities
- Login, track and forward LPR and LPOs for clearing agents
- Coordinate with suppliers delivery of items and with end users
- Take the printouts of the purchase orders after approvals.
- Fax all the purchase orders to the suppliers.
- Forward a copy of the purchase order to the requesting department.
- File all the purchase orders in a systematic way.
Monitoring and Following Up
- Coordinate and arrange raw materials production trials for new suppliers
- Prepare and hand the report to Operations
- Prepare the comparative statements
- Send and follow up of Corrective and Preventive Action Report to suppliers
- Get the quotes for some items
- Monitor the sale of scrap items
- Maintain the art database and coordinate with marketing
Requirements
Education, Skills and Experience:
- 2-3 years administrative experience preferably within purchasing
- Excellent written and spoken English
- Business language in written and spoken
- Attention to detail
- Purchasing, clerical and administrative knowledge
- Planning and organizing skills
- Prioritization, strong coordination, follow-up skills
- Communication and service orientation skills
About the Company
A leading beverage company in UAE.