Receptionist / Admin Assistant

Abu Dhabi, UAE

Ref: HP647-1284

Job description / Role

Employment: Full Time

A globally recognized company specializing in agriculture and animal feed production is now hiring an Administrative Assistant/Receptionist.

Purpose of the Role:

To perform Administrative and office support activities by handling telephone calls, faxing, receiving and directing visitors, completion of paperwork, sign-in and security procedures in order to ensure proper administrative support.

Key Accountabilities:

Receive and greet visitors to waiting area, answer their enquiries related to availability of Companys personnel to be visited to ensure a professional atmosphere is maintained within the Company premises.
Address every incoming calls and mails for the Company and forward them to respective departments and/or people in order to serve as a unifying link between Company and Clients.
Issue Internal Communications and update the local intranet to ensure proper sharing of information
Coordinates Insurance, visit visa and Residency visa requirements with staffing section, counsels employees on procedures and problem areas so as to make sure the required documents are applied and obtained in a timely manner.
Issue official Letters and memos with the purpose of enhancing business communication and working relationship as per the corporate standards and saving them in the archiving log.
Prepare and monitor attendance record for the Office staff for reporting purpose.
Perform any other relevant tasks in line with the line manager's directives

Operating Environment:

The Job Holder must be able to handle a fast-paced environment without getting deviated.

FRAMEWORKS, BOUNDARIES, and DECISION MAKING AUTHORITY:

The Job Holder will have the authority to make decisions about their work priorities.
He / She does not have authority to delegate tasks to others.

COMMUNICATIONS and WORKING RELATIONSHIPS:

Internal:

All Departments: Day to Day Basis in order to ensure smooth flow of operation on an administrative level.

External:

Visitors: Day to Day basis to ensure smooth access to office.

Requirements

To be considered for this opportunity you must have the following skills and attributes:

Qualifications and Knowledge:

Diploma Degree in Business /Office Administration or equivalent field from an accredited institution.
Strong knowledge of Office administration procedures

Skills and Experience:

Minimum of 5 yrs. of experience in a similar field.
GCC Experience is a plus.
Strong MS Office Skills (Excel, Word, PowerPoint, Outlook)
Advanced Business writing skills.
Perfect command of both Arabic & English

Key Competencies:

Communication
Team Work
Result Orientation
Problem Solving
Time and Stress Management
Analytical Thinking

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: