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Job description / Role
G4S is currently recruiting for an Arabic Receptionist for one of our client, a leading Oil & Gas company. The successful candidate will be responsible for providing quality service to a busy Reception Desk and attending to a large number of calls and welcoming guests and visitors.
Responsibilities:
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Liaises with the IT departments for all time availability of telecommunication system at the Reception Desk
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed.
• Receive, direct and relay telephone calls, inquiries and messages
• Screening calls prior to relaying to respective staff
• Responsible for updating the staff contact list
• Manage and responsible for booking meeting rooms not listed as Self Managed meeting rooms
• Responsible of ordering catering for workshops/ meeting when requested by meeting organizers
• Responsible for organizing Greeting Cards and Business Cards upon request from employees.
• Prepare business card template and e-mail to supplier
• Forward the proof reading to new joiners / employees for review and approval
Requirements
• Native Arabic Speaker
• Minimum of 1 year experience in Reception or front office duties.
• Able to work overtime
• Good written/ verbal communication skills
• Ability to maintain confidentiality
• Presentable
• Ability to work under pressure.
• Excellent interpersonal skills
• Well organized.
About the Company
G4S UAE is the largest and fastest growing total security solutions provider. This rapidly growing list of products and services, along with the company's global backing, means that we are uniquely placed to provide quality security solutions throughout the United Arab Emirates.
G4S was the first security company in the UAE to start the detailed work to apply for, and achieve, accreditation to ISO 9001:2008. This involved the identification of all key processes and their documentation to form part of the Quality Manual and the Company was awarded the certificate early March 2003. Our Quality Management System is based on functional responsibilities and objectives being clearly defined to support the fundamental management principal that it is the responsibility of every individual in the organisation to deliver quality service to our customers. We are committed to maintaining the Quality Management System. The key strategic objective is to achieve continuous improvement and innovation in all aspects of our business process.