Receptionist - Automotive Finance Shared Services

Job description / Role

Toyota, Honda, Marks & Spencer's, Ikea, Toys R Us and Dubai Festival City are just some of the amazing stable of world renowned brands managed by the Al Futtaim Group of Companies. Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses in the Gulf region. Today, Al-Futtaim operates through more than 65 companies in sectors as diverse as commerce, industry and services, and employs in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Saudi Arabia, Sri Lanka, Syria, Pakistan, Singapore and Europe.

Automotive Finance Shared Services is a department under Automotive handling the back office functions related to accounting for Automotive. AFSS handles Accounts Receivables, Accounts Payables, General Ledger Accounting, Reconciliations, Sales Accounting and annual closing and audits for the Automotive Division of Al-Futtaim.

We are currently looking for a Receptionist to work at Automotive Finance Shared Services in Dubai.
You will be responsible for the following -

* Should have good telephone handling skills - answer all incoming calls and handle callers & re-divert calls as appropriate and take adequate message when required
* Manage the meeting calendars for Director and Procurement Managers
* Meet & greet with all visitors. Assist them to the meeting rooms
* Stationery and Pantry ordering. Dispatch of inbound and outbound mail/courier
* Assisting all external and Internal Group staff by guiding them to the right person within Al Futtaim
* Maintain good teamwork within departments
* Pleasant personality

Requirements

Minimum Experience: Graduate with 2-3 years of experience in receptionist and office administration.

Job-Specific Skills: Proficient in MS Office and administration skills

Behavioural Competencies: Strong interpersonal, organizational and advanced telephone skills. Excellent communication, Organizing, Analytical.

Essential communication skills: English

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.