Receptionist – Business Centre

Job description / Role

Reporting to: Business Center Manager
The Receptionist/PA is representing the company to clients and partners, therefore responsible for the company image and also ensures the smooth run of the office. The Receptionist/PA will provide administrative support and will be trusted with confidential material and be relied upon by Managers/HQ/CEO to ensure that everything they need is in place.

Responsibilities:
•Our guests are our value and our business – Customer Relations are always under priority •if personnel or via phone conversations
•Performs general administrative duties

May assist other administrative staff with overflow work including:
•Word, Excell, Outlook, PowerPoint, Masterkey processing
•Internet research tasks
•Cleanliness of the Lobby area
•Social coffee room and stock of the needs on a daily base
•Supervise office drivers to ensure a perfect service
•Responsible for patty cash
•Taking care of P.O.Box, hotline and coordination with TNT, Post, etc.
•Screening telephone calls, enquiries and requests to handle them when appropriate
•Organizing and maintaining diaries and making appointments, report of missed calls, missed visits, etc.
•Dealing with daily correspondence and writing letters, taking dictation and minutes of meetings, emails, faxes and post
•Organizing and attending meetings and ensuring the Manager is well prepared for meetings
•Producing documents, briefing papers, reports and presentations

Requirements

General Experience:

•Good organization skills
•Good verbal and written communication skills in English
•Good attention to details
•Possesses strong ability for multitasking
•Demonstrates the ability to manage their time effectively
•Be able to operate under pressure and meet deadlines
•A strong personality who is open minded and loves to be in contact with clients from different cultures
•Willing to learn and be leaded by the Business Center Manager
•Able to work in a team
•Willing to work under a reporting system

Education and Experience:

•3-5 years in similar position
•Good educational background

About the Company

The Heart of Europe (THOE) will be the worlds only island destination that brings together the best of Europe. The vision behind this worlds iconic, one of a kind project is to create an elegant European lifestyle experience where every detail is underscored by luxury and perfection.

Imagine a place where every day is a delight to the senses. Where every sunrise holds the prospect of a fresh discovery. A destination that inspires adventure. A life that lifts you far from the rat race. This is more than just a destination; this is a lifestyle like no other. An address that captures the very essence of effortless European living and creates a vacation experience that goes beyond imagination. This project brings together the very best of European designs, heritage and hospitality in a truly breathtaking and unique island setting. The Heart of Europe finds its home amidst the stunning archipelago of the World Islands, which stretch 4km from Dubais coastline. Surrounded by the glittering waters of the Arabian Gulf, this iconic project occupies a cluster of six islands within the World development, creating a contemporary haven that is the epitome of sophisticated living.