Job closed
Ref: NP314-313
Job description / Role
Our Client, an international law firm, based in Dubai is looking to appoint a Receptionist/Legal Secretary.
This position has multifunctional support responsibilities including accounting, reception, office administration and secretarial duties. Reports to: (i) the Finance and Operations Manager, and (ii) Executive Secretary and Legal Assistant.
The role will compile of the following duties:
Reception/Secretarial Duties:
Answer the telephone and door (sign for deliveries)
Meet and greet clients and provide refreshments
Office Administrative Duties
Word processing
Photocopying, scanning and filing
Maintenance and ordering of office stationery and kitchen supplies
Attending to couriers, document delivery and mail collection
Input timesheet entries for lawyers
Maintaining office calendars and timetables
Making meeting and travel arrangements
Providing basic IT support and liaising with internal IT staff
Attending to corporate secretarial duties, including legalisations, Dubai Legal Department matters, certificates and licensing
Assisting with PRO duties for staff, visa and medical arrangements
General Accounts Support
Accounts payable
Accounts receivable
Billing and invoicing support
Client and matter openings
Client maintenance duties
Requirements
Law Firm experience is desirable
Hard working individual
Able to work within a team
Ideally some accountancy experience gained
Able to communicate with people at all levels
Must be based in Dubai
Degree Educated
About the Company
Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.