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Job description / Role
To file and maintain documentation at the location & assist in managing coordination of telephone calls.
Major Accountabilities:
1. Ensure that all visitors are received and assisted in a professional and cordial manner and the concerned company personnel are immediately informed about his arrival.
2. Ensure that the reception area is always kept clean.
3. Record all messages accurately and communicate them to the concerned person on time.
4. Make airline reservations, with the Companys designated travel agent, for both business travel and employee leave travel purpose.
5. Maintain an efficient system for tracking airline bookings and ensure that LPOs are completed with all the information required for approval.
6. Dispatch and distribute all documents coming through mail or courier on time.
7. Maintain high level of confidentiality about the information received through fax.
8. Maintain proper inventory system for the stationery and coordinate with all departments about their requirement prior to placing the orders.
9. Ensure all telephone/ fax messages, personal and official, are recorded accurately and the payroll is informed of all deductions (Telephone/ fax/ courier)
10. Assist HR and personnel with routine administration, whenever required.
Requirements
- Only for GCC nationals.
- Has good oral and written English communication skills.
- Hardworking, goal oriented, team worker and willing to learn.
- Willing to work under time pressure and shifting schedules.
- Ability to function independently as well as with others as a team effectively to achieve goals and objectives.
- Competent in the use of Microsoft Office and Applications such as Word, Excel, PowerPoint.
About the Company
The Coca-Cola Company (TCCC) is the world's largest beverage company, refreshing consumers around the world for over 137 years. Our unrivaled portfolio includes more than 500 sparkling and still brands and more than 3,800 beverage choices, with iconic brands such as Coca-Cola, Sprite, Fanta, Costa Coffee, Monster, Powerade, Minute Maid, Nutri Boost, and Schweppes.
The Coca-Cola Bottling Investments Group (BIG) is TCCC’s global bottling arm whose operations are primarily focused on markets in Asia and the Middle East, covering 13 countries with 45 plants and over 38,000 employees, serving 1.8 billion consumers. BIG has evolved over the years and the future is exciting — it is currently regarded as a world-class bottler and a role model for system alignment, with many years of experience winning in the market and developing talent and innovations in the countries where it operates.
The Gulf Coca-Cola Beverages (GCCB) is a bottling company of The Coca-Cola Company and the Gulf Cooperation Council (GCC) region. The joint venture operates in four (4) countries namely, Bahrain, Oman, Qatar, and the United Arab Emirates (UAE). The company produces and distributes a variety of non-alcoholic beverages under the Coca-Cola brand in the Gulf region. It is a place where you can make a positive mark on the world. Whether through our sustainability initiatives, human rights work, or the ripple economic impact each person creates by simply doing their job well, there are endless opportunities to build shareholder value and make an impactful contribution to many communities.