Receptionist / Secretary

Job description / Role

- Ensure a welcoming and professional environment for all visitors arriving in reception.

Tasks include:
- Logging / signing in procedures for all visitors
- Telephone answering and forwarding of enquiries to relevant person(s)
- Diary management for Sales Director, Operations Director, Technical Director and Strategy Director, including:
- International travel arrangements, hotel bookings, transfers and relevant visas as required in line with company policies as appropriate and liaising with overseas offices/embassies/clients to obtain necessary information
- Meeting organisation
- Processing of Expense claims in a timely manner
- Functional Administrative Support - Operations and Sales and Strategy
- Assist with preparation, production and circulation of agendas/minutes/action points for Sales and Operations functions
- Assist with production of presentations in line with company branding/format
- Tracking of holiday and sickness absence in the office
- Meeting room bookings for the office
- Arranging couriers, monitoring PO Box
- Maintenance and purchase of office stationery/samples/consumables
- Log and maintenance of petty cash records
- Payment of local bills, eg telecoms
- Liaising with housekeeping, etc. regarding office maintenance
- Assist in arranging events/conferences locally and overseas
- Set up and maintain databases in line with office requirements
- Assist office manager/team in other ad hoc duties as required and provide cover during holidays

Requirements

- Previous office support and reception experience
- UAE experience is preferred
- Well presented
- Excellent communication skills
- Highly organised
- Good attention to detail
- Professional work ethic
- A team player

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.