Job closed
Job description / Role
- To provide a great visitor experience by greeting visitors and clients arriving at the office by name in a friendly and professional way.
- Maintain a high standard of tidiness and order in the reception area and meeting rooms at all times, including newspapers, magazines and research collateral.
- Greet and deal with external and internal visitors as well as liaising with the team in a friendly and professional manner and offering refreshments.
- Maintain an efficient and effective booking system for the meeting rooms.
- Answer the switchboard promptly in a polite and clear manner so that enquiries are dealt with efficiently and put through to the appropriate individual.
- Make full and accurate notes of relevant telephone conversations and ensure that they are actioned or passed on to the appropriate colleague without delay.
- To be aware of current business transactions within the offices to ensure that the best possible service is provided to clients at all times.
- Update and circulate the extension list, make/arrange changes to the telephone system and voicemail (e.g. bank holidays/weekends, new starters etc.) when required.
- Monitoring of brochures on display and ensure that quantities are enough
- Monitoring of stationeries
- To provide support to team with over flow of report typing, binding reports and filing.
Salary for this position is 10,000 AED per month + flight + medical
Requirements
- You will be very well presented, have a clear, confident speaking voice, cheerful personality and a good sense of humour.
- This role requires an individual with strong customer service skills and the ability to communicate and deal with others at all levels in a polite, professional, friendly and helpful manner, both face to face and on the telephone.
- The successful candidate will be flexible, self-motivated, organised and pro-active with good computing skills, excellent administration skills and the ability to adapt to a wide range of tasks.
- They will also have a hands on attitude and possess the necessary skills, manner and experience to provide an effective support service to the department/office.
- A proven background in Reception and Administration.
- Professional experience and personal skills profile
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.