Receptionist

Job description / Role

As one of the most renowned legal firms in the world, our client has had a presence in Dubai for over thirty years. They are a truly international and integrated practice, opening offices in all key international financial centers, branching out into newly emerging legal markets, and merging with leading firms on the European continent. With a network of over 30 offices in 6 continents, they combine leading local law practice, a leading international law practice and a leading US practice across their network of offices. They attribute the key to their success, to their people and the ability to motivate their employees to achieve their full potential.

Our client is looking to recruit a Receptionist for their office in Dubai, as first point of contact, either in person or by telephone you will be required to provide a positive and professional image of the firm and respond to telephone calls in a courteous and helpful manner and to greet clients in an efficient and welcoming way.

Key Responsibilities:
- To answer incoming calls in a polite, efficient and helpful manner, take information and relay it promptly and accurately, as appropriate.
- To greet clients in a courteous and welcoming manner, retrieve the visitor pass, offer refreshments and inform Partner of clients arrival. Clients to be given priority over couriers, delivery men etc.
- Liaise with IT on any IT or telephone problems.
- To receive and send documents by courier, tracking on the internet.
- Ensuring Reception and the waiting area are tidy and newspapers are provided at all times.
- Ensure meeting rooms are serviced prior to a meeting booking by liaising with the reception assistant and also checking the room.
- Maintain an effective booking service for conference rooms, allocating the appropriate size of room and following the reception meeting room booking procedure.
- Check emails, forwarding appropriately.
- Sorting mail, date stamping and entering on Excel, ensure documents are delivered to the correct case handlers.
- Take bookings for video conference calls, and set up video conference calls.
- Order flowers for clients, staff as required.
- Order lunch for staff meetings and ensure refreshments are provided.
- Hotel/ travel on request from office admin
- Assisting in general office admin tasks when required.

Requirements

The successful candidate will be well presented and have excellent English communication skills. Previous experience working as a receptionist would be highly advantageous.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.