Receptionist

Job description / Role

My client is a preeminent Fund manager, which deploys capital across a range of global markets through carefully crafted investment strategies that have been meticulously refined and critically examined over a period of 20 years. We manage assets across a wide range of asset classes and the related derivative instruments for an international clientele. Developed with a powerful combination of objective thinking and creative persistence, our proprietary trading modules help us consistently outperform the industry benchmark. We also execute with systemic assurance that comes from dedicated risk and liquidity management and a proven constitutional infrastructure.

The Role:
• Ensure that all clients/ first point of contact is professional
• Effective and timely communication to all necessary internal department
• Make business decisions within the agreed framework
• Ensure meeting rooms, restrooms & kitchen are maintained to a high standard of cleanliness
• Providing refreshments for guest and management as required
• Manage relationships with suppliers/contractors (cleaners etc..)
• Monitoring and controlling office equipment stocks
• Organising post/emails/calls
• Coordinate meeting rooms booking & client appointments
• Arranging courier shipment of documents
• Preparing NOC letters & salary certificates as requested by clients
• Directing and coordinating with 2 company drivers
• Liaise with other staff members effectively, in order to complete the assigned tasks
• Build strong relationships across a wide base of clients and business associates
• Arranging company health insurance/ car parking permit and discount card for all new staff
• Recording staff annual leave & sick leave and updating the staff annual leave spread sheet
• Arrange suitable cover for reception when absent and liaise temporary cover with the recruitment agency
• Arrange archive of company documents
• Complete all general administration in a timely manner
• Communicate effectively with superiors, subordinates and other departments as required
• Complete ad hoc special projects as and when required
• Promote the links brand image and values through own appearance and behaviour so that it reflects the high standards of the Links Group of companies
• Embrace change and solve problems
• Drafting letters for GMD

Requirements

Applicants must possess 3-5 years relevant experience with a UAE or international driving license and specific knowledge, skills and abilities in the below.
• IT competency ( word, PowerPoint & Excel)
• Excellent keyboard skills
• Strong Management and Leadership skills
• Attention to detail
• Planning & Organising
• Excellent verbal and written communication

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.