Receptionist

Job description / Role

Q Groups is looking for a young, smart and experienced receptionist to manage the front office reception area and administration duties for its head office at Emaar Square. The main responsibilities include handling the phones system, managing company inquiries, schedule meetings and allocation of meeting rooms and handle travel arrangements for business executives among other administrative tasks.

The main tasks for this function are to:

• Meet and greet visitors/clients warmly and make sure they are comfortable
• Answer all incoming calls and handle caller’s inquiries whenever possible. Re-direct calls as appropriate and take adequate messages when required
• Receive and process incoming and outgoing mail
• Schedule meetings and allocate meeting rooms
• Manage the front office area
• Responsible for office equipment in the reception area such as photocopiers, fax machines, switchboards and online record management
• Provides operational support to the administration team.
• Manage travel arrangements for executives
• Ordering & Maintaining office supplies
• Other task that may be assigned

Requirements

Desirable candidate must be smart and have a minimum of 2 years of experience in a similar role with a sizable organization. This candidate must have a natural attitude towards providing excellent quality service. The successful candidate must have:
- Excellent communication skills
- An excellent command of written and spoken English (preferably have English as his/her first language).
- Strong interpersonal skills
- Excellent grooming standards
- Good knowledge of computers and MS Office
- Knowledge of other languages is an added advantage

About the Company

Q Group is a leading organization operating in the MENA region is a spectrum of sectors including Property Brokerage and Management, Real Estate Development, Investments, Security, Facilities Management and Access Solutions.

Our companies share a core bellief in delivering quality, service and value to our customers, contracts and partners. We do that by adhering to the highest business principles and operating standards.

With over a decade in our core business - Property Brokerage and Development, we now have expanded into establishing companies in investment, facilities management and more, providing great value to clients through shared know-how and expertise within a variety of sectors in the MENA Region. With the advantage of being able to use the common services of the Q business structure, we are able incubate and grow businesses and are in a unique position to partner companies wishing to gain access to markets in the region.