Sales Admin Assistant - AF Motors

Job description / Role

Sales Admin Assistant - AF Motors - Abu Dhabi

Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the UAE, while continuing to contribute to Toyota's worldwide growth.

Today, Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoys undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, AF Motors also holds exclusive franchises for some of the world's top automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyota forklifts and BT warehouse equipment.

To provide full back-up support to these world-class franchises, AF Motors have an established network of showrooms and service & parts centers throughout the UAE.

We are looking for a Sales Administrative to be based in Abu Dhabi who shall be responsible for all the administrative functions at the branch and provides the sales team with the support required to deliver a first class experience to our customers.

You will be responsible for the following duties:
- Sales team is supported by providing vehicles, vehicle detail information, and movement of vehicles for sale to customers.
- Ensure bi-monthly stock check is done to ensure physical stock tallies with system stock.
- Responsible for proper vehicle display at showroom premises
- Vehicle movement from and to branches as and when required
- Responsible to head a team of logistic people for vehicle registration, vehicle deliveries to customers and all administrative functions
- Vehicle movement to and from workshops
- Ensure all sold vehicles are invoiced, delivered and proper documentation maintained for the same.
- Generate daily, weekly and MIS reports as required for the business development.
- Ensure you strictly follow the Standard Operating Procedure (SOP) as laid down for the business.

Requirements

- A university degree/diploma in any discipline.
- Prociency in MS Excel (Midlevel)
- Experience in the administrative role for at least 2 years.
- Positive attitude and keen to assist others so as to achieve company objectives of providing good customer experience.
- Sensitivity to different cultures and ability to work in multicultural environment
- Preferred having worked with SAP systems
- Excellent MS Office skills

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.