Sales Administrative Assistant – Al Futtaim Motors

Al Futtaim Group
Dubai, UAE

Ref: HP698-5214
Al Futtaim Group

The Role


The Role


Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoys undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, AF Motors also holds exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer and Toyota/BT material handling equipment.

Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the United Arab Emirates, and leads the rapid development of the country's automotive business, while continuing to contribute to Hino trucks and Toyota material handling equipment worldwide growth.To provide full back-up support to these world-class franchises, Al Futtaim Motors have an established network of showrooms and service & parts centres throughout the UAE.

We are looking for an Sales Administrative Assistant to be based in Dubai who shall be responsible for all the administrative functions at the branch and provides the sales team with the support required to deliver a first class experience to our customers.

You will be responsible for the following duties:

* Sales team is supported by providing vehicles, vehicle detail information, and movement of vehicles for sale to customers.
* Ensure bi-monthly stock check is done to ensure physical stock tallies with system stock.
* Responsible for proper vehicle display at showroom premises
* Vehicle movement from and to branches as and when required
* Responsible to head a team of logistic people for vehicle registration, vehicle deliveries to customers and all administrative functions
* Vehicle movement to and from workshops
* Ensure all sold vehicles are invoiced, delivered and proper documentation maintained for same.
* Generate daily, weekly and MIS reports as required for the business development.
* Ensure you strictly follow the Standard Operating Procedure (SOP) as laid down for the business.

Requirements


Requirements


You will have the following experience/skills to be considered for the role:

* You have to be someone who has worked in the administrative role for at least 2 years, responsible for administrative functions.
* You have to have a positive attitude and keen to assist others so as to achieve company objectives of providing good customer experience.
* Must have sensitivity to different cultures and ability to work in multicultural environment
* Preferred having worked with SAP systems,
* Excellent MS Office skills

About the Company


About the Company


Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Group’s continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Group’s belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.
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