Sales Administrator – Al Futtaim Motors – Toyota

Job description / Role

Sales Administrator - Al Futtaim Motors - Toyota - Abu Dhabi

Al-Futtaim Motors occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the UAE, while continuing to contribute to Toyota's worldwide growth.

Today, Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoy undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, we also hold exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries and many more.

We are currently looking to recruit an experienced Sales Admin Executive to work within our Toyota operations in Abu Dhabi.

The Sales Admin Executive is primarily responsible for providing administrative assistance to the showroom staff; particularly the Branch Manager, Sales Manager(s) and Sales Executives, to aid in achieving/exceeding the targeted sales of AFM Vehicles   (Toyota) while maintaining/ improving the customer service experience.

Your main duties within the role include the following:

* Ensure that all documentation for a sale/proposal are complete which includes: checking that the necessary approvals are obtained, documentation submitted by customers is complete, orders are placed for the purchase of vehicles and that the necessary entries are made in the respective manual/system records.
* Assist the Branch and Sales Managers by corresponding with information on products as well as liaising with internal departments as and when required (Logistics, PDI, etc..).
* Liaising with Logistics for follow up of inter branch transfers - B2B transactions.
* Assist the Branch and Sales Managers' monitoring of the Branch's performance by: collating information of the SEs' performance, product performance, maintaining & generate specific reports on a need basis as requested from the Sales Managers /BSM /SE and on the daily /weekly/monthly reports.
* Assist the Sales Executives for units status checking and arranging with Stock Management team or other branches for urgent units.
* Collecting and maintaining VCC and other important documents required.
* Liaising with workshop /Insurance Co for any accident units claim purposes and maintaining the contacts with them for future.

Requirements

The ideal candidate will have the following qualifications and experience:

* Must hold a Bachelor's Degree
* ICDL or equivalent desired
* Advanced Excel is a must
* At least 3 years of experience in a similar role gained in the Automotive industry OR secretarial experience at an executive level preferably in a Sales and Marketing department
* Good communicator in English; Arabic an advantage
* Excellent computer skills including MS Office (Word, Excel, PowerPoint)

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.