School Secretary / Receptionist

Job description / Role

- Answering the phone and passing on messages.
- Greeting visitors at reception and issuing identity badges.
- Typing letters, reports and other documents.
- Dealing with incoming and outgoing post and emails.
- Printing and photocopying.
- Maintaining clerical and computerized records of pupils and staff.
- Producing statistical returns and reports.
- Using office equipment such as printers, photocopiers and fax machines.
- Managing staff appointments.
- Setting up meetings and taking minutes.
- Making travel arrangements for senior staff.
- Ordering supplies, such as equipment and stationery, as required.
- Dealing effectively with a variety of internal and external clients, including teachers, pupils and parents.

Requirements

- Good spoken and written communication skills in English (Arabic would be an advantage).
- A confident telephone manner.
- An organized and methodical approach to work.
- Ability to prioritize and plan tasks.
- Ability to manage time effectively.
- Good administrative skills.
- Computer skills, including knowledge of Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.
- The ability to work under pressure and prioritize tasks.
- Confidence in working with figures.
- The ability to work well with pupils, teachers and parents.
- Strong interpersonal and Customer Service skills.
- Respect for confidential information
- A patient and flexible attitude.
- Ability to both work independently and work as a member of a team in a collaborative environment.
- A High School leaving certificate is required. A Certificate or Diploma in a business-related subject, such as Office Administration, Secretarial Studies, Business Studies, Commerce, Accounting, Administration, IT, Marketing, HR or Management would be preferred.
- An office-skills qualification, such as ECDL/ICDL, would be an advantage.
- A minimum of one years experience of working in office administration is required. Three or more years experience would be preferred. Experience of working in an educational environment would be an advantage.

About the Company

Artan Holding is a Qatari-owned company with a diverse portfolio of businesses including:

• Doha British School Established in 1997, Doha British School delivers the National Curriculum of England from Pre-School to IGCSE and in the Sixth Form International Baccalaureate Diploma.

• City University College is a higher education institution in Qatar that offers recognised UK degrees licensed by the Ministry of Education and Higher Education. City University College is provider of the BTEC and Ulster University Qatar degrees, SI-UK services and IELTS courses. City University College offers alternative routes to university and work, both for high-school students as well as employed people.

• Qatar Skills Academy established in 2010, a training academy providing accredited vocational education and training.

• ACES is a private Education group which owns, manages and operates educational institutions in Qatar with the objective of fostering academic innovation and excellence.

• Mirage International Property Consultants established in 2004, a real estate company specializing in the sale, leasing and facilities management of commercial and residential properties in Qatar and around the world.

• Primepower Middle East specialize in the supply of temporary power solutions to support the increasing demand on the country's infrastructure. from 6kva up to Multi Megawatt modular power systems, there is a solution for every customers requirement.

• House of Architecture and Interiors established in 2012, an architecture and design company offering diversified interiors solutions through integrated services and products.

• Gulf CMS offers a wide-ranging repair service to Qatar customers, including reconditioning. Our well-qualified technicians handle every damage for our customers at our fully equipped maintenance center.

• Ulster University (UU) Qatar operates its branch campus in Qatar in partnership with City University College. Ulster University, Qatar is working to develop a skills-based economy as part of Qatar’s National Vision 2030. Their business expertise, quality teaching and innovation will deliver the future business leaders of Qatar and beyond.

UU Qatar provides students with the skills and knowledge to fuel public and private sector organisations to drive the regional economy. The range of business degree courses on offer including the International Foundation Programme and BSc (Hons) Business Studies.

• SI-UK is a British owned and an official UK University representative, it is the truly global UK focused education agency in the world. It is the official representative of over 380+ Universities & Colleges. Thousands of student university applications are processed every year through its offices globally. In Qatar its office officially represented by City College. SI-UK can assist with your application for foundation, undergraduate or postgraduate programmes.