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Job description / Role
Objective:
- Providing Secretarial / Administrative Support to the Manager / Section Head in an effective and efficient manner.
- Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information in an appropriate format.
Main responsibilities:
- Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- Devising and maintaining office systems;
- Booking rooms and conference facilities;
- Using content management systems to maintain and update websites and internal databases;
- Attending meetings, taking minutes and keeping notes;
- Invoicing;
- Managing and maintaining budgets;
- Liaising with staff in other departments and with external contacts;
- Ordering and maintaining stationery and equipment supplies;
- Sorting and distributing incoming post and organizing and sending outgoing post;
- Liaising with colleagues and external contacts to book travel and accommodation;
- Organizing and storing paperwork, documents and computer-based information;
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Manipulating complex statistical data;
- Arranging both in-house and external events.
Requirements
- Candidates must be in Qatar.
- Minimum 3 years experience required as a Secretary or Administrative Assistant in a reputable company.
- Must have at least Higher Secondary School. Bachelor is preferred.
- Diploma in Office Administration, Computer (MS Office) will be an advantage.
About the Company
Rising from the desert with great speed and efficiency is the gas to liquids production facility, ORYX GTL, a joint venture between Qatar Petroleum (51%) and Sasol of South Africa (49%). The first of a series of planned GTL production facilities that will deliver on the declared ambition of the State of Qatar to become the GTL capital of the world.