Job closed
Ref: HP279-930
Job description / Role
This dual secretarial role will provide effective administrative support to the Senior Vice President, by processing correspondence and maintaining confidentiality at all times. In additional, there will be administration support required for the Commercial Sales Department to include phone support, meetings, calendars, and travel & expense reports as well as processing the department’s invoices including follow up with finance and raising requests for the Sales Department’s day to day requirements.
In addition, there will be the preparation of presentations, gathering of information and capturing of data from department heads in marketing, business development, communications, operations and business unit managers. Will also be expected to meet and greet customers and guests to the Senior Vice President’s office and act as advised by the SVP. Also, to ensure that the appropriate member of the sales team fulfils their requests. The incumbent will also process all the necessary documents, reports, travel arrangements and arrange business trips for the SVP and keep him updated of the Department’s activities during his overseas trip.
Requirements
The candidate must be able to take and distribute minutes, maintain an accurate and updated filing system and act as a true professional at all times. Our client is looking for a minimum of three to four years experience in a large/multinational organisation within a sales department as a secretary or administration coordinator. Familiarity with sales related administration or secretarial functions is necessary.
About the Company
Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.
So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.
Were growing rapidly because people appreciate our honesty, commitment and results.