Job closed
Job description / Role
AED 18-21,000 plus benefits
Dubai, UAE
We are currently assisting our client to recruit a Secretary to provide efficient and professional administrative support to the Group Chief Legal Counsel and in-house Legal team.
General duties will include;
Assist in preparing presentations, quarterly reports, covering letters and correspondence
Screen phone calls and handle requests for meetings or new matters
Manage confidential documents and correspondence
Prepare board packs and coordinate with the relevant departments/ group companies to receive board reading materials/ presentations on time
Assist in finalizing minutes of board meetings and resolutions and arrange to get them signed
Coordinate with the legal team regarding monthly reports and time sheets and consolidate them in one report
Record all expenses in relation to travel, external counsel fees, training and social events and monitor them against budget
Prepare purchase orders for the engagement of law firms and service providers
Follow up on the payment of invoices
Maintain a register of legal fees and other costs paid by the legal department
Manage the personal calendar and organize meetings
Attend meetings. take minutes and follow up on agreed action points
Requirements
The successful candidate will have a minimum of 5 years experience working with senior management at a leading law firm or organisation. Have experience in handling a wide range of administrative and executive support related tasks. To be able to work independently with little or no supervision. Well organized, flexible, proactive, resourceful, efficient, professional and maintain confidentiality. Excellent communication and coordination skills, calendar management skills, including coordination of meetings. Strong knowledge of MS office, Power Point and Outlook is requisite.
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.