Secretary

Job description / Role

• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Includes receiving people coming into the office of assigned supervisor, answering queries and scheduling appointments. Answers and makes telephone calls.
• Compiles or coordinates the compilation of data and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Takes dictation and transcribes material.
• Types, proof-reads and distributes a variety of material such as letters, cables, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
• Files correspondence and other records related to the activities of the Division. Maintains and updates files. Establishes and improves own filing system. Requisitions, maintains and distributes office stationery and supplies.
• Maintains, updates and files the division’s documents.

Requirements

• Completion of Secondary education followed by a 1-year course in Secretarial work.
• 5 years’ experience in a related field.
• Proficient in operating latest Software packages; i.e Windows, MS Office Programs, working knowledge of prevailing popular application software & spreadsheets and other related commercial window packages. Should be able to operate facsimile, photocopier, various office machines and operate company’s BIS/MES applications related to the division.
• Bilingual (English & Arabic) and has excellent ability to type in both English & Arabic at the required Company rates.

About the Company

Abu Dhabi Polymers Co. Ltd (BOROUGE) is a leading provider of innovative plastics solutions. Established in 1998, Borouge is a joint venture between two well-established leaders in the industry the Abu Dhabi National Oil Company (ADNOC) and Borealis A/S, one of Europes largest polyolefin producers. The partnership brings together combined strengths, superior technology and deep market knowledge that make Borouge a market leader in high-performance polyolefins.