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Job description / Role
Job Summary:
Provide personal administrative support to section / department head through conducting and organizing administrative duties and activities including receiving and handling information.
Accountabilities:
Attending telephone calls and transferring messages to the concerned persons on behalf of section / department.
Receiving & distributing incoming and outgoing mails, faxes, letters and other correspondences.
Typing variation orders, communications, site inquiries, weekly reports, and minutes of meetings etc.
Maintaining master files for all faxes, internal mails, and other correspondences.
Preparing quotations, tenders and other related documents as and when required.
Maintaining all the office machines like fax, copier, scanner, computer, printer etc in good working condition, arrange for repair or replacement from time to time.
Organize and coordinate meetings, conferences, travel arrangements
Arrange and confirm appointments.
Set up work procedure and maintain filing systems.
liaison with internal and external contacts and coordinate the flow of information both internally and externally
Requirements
Education, Experience & Competencies
Graduation in Arts, Science, Commerce or Business Administration
2 Years of Experience in similar field
Quality Assurance & Management
Teamwork
Communication Skills
About the Company
A leading construction company in Qatar.