Secretary

Job description / Role

Provide secretarial, clerical and administrative support to the Finance Manager, Accounts Manager and the rest of the Accounts Department. Helps reduce manager’s work load, implement systems and procedures that make the business operations more effective and efficient. Often trusted to take the initiative and deal with enquiries on the manager’s behalf.

Requirements

Scheduling
• Maintaining the manager’s schedule and coordinating some of its events, such as conferences and meetings. (F)
Clerical
• Preparation of correspondences, reports, and other documents as requested.(F)
• Handling internal and external correspondences. (F)
• Setting up and maintaining manual and electronic filing systems. (F)
• Learn to operate new office tech as they are developed and implemented. (O)
• Other tasks include scanning, photocopying and mailing. (F)
• Monitoring stationery supplies and reordering when necessary. (O)
Interaction
• Answering and directing phone calls. (F)
• Greeting visitors and clients in a friendly and professional manner. (F)
• Screens visitors or callers to have access to managers or refer them to another department within the organization. (F)
• Some interaction with other high level executives within the organization. (O)
Mail
• Opens and screens incoming mail. (F)
• Signs for packages from delivery companies. (O)
Respond to routine mail or redirect it to a more appropriate individual in the organization. (F)

About the Company

AlJaber Engineering is a Leading Qatari General Contractor established in 1995, with Extensive experience and proven track records in successfully implementing turnkey projects in Civil, Infrastructure and Petrochemical Sectors. AlJaber Engineering has Joint Ventures and Strategic Partnerships with reputable International Organizations for Specialized requirements of the Construction Industry.

Over the past decade, JEC has been a Major Participant in the development of Qatar and is proud to have successfully completed Major EPC Contracts for Major International and Local Organizations.

JEC’s future challenge in this dynamic market is to take full advantage of its competitiveness and available opportunities. From this perspective, JEC has been restructured to become recognized with high competence in the market to the highest international standards.