Secretary

Job description / Role

• Undertake administrational duties including preparing letters, presentations, memos, reports etc.
• Arrange on request, appointments, visits and travel arrangements for the department staff.
• Compile and prepare reports incorporating information from variety of sources.
• Establish, maintain and update the departmental filing system in an effective manner.
• Maintain office supply inventory, orders supplies, monitors and processes payments.
• Maintain a strong follow up on pending matters and coordinate with the concerned people in order to get the matters accomplished.
• Work on any special projects and carry out any other duties and tasks as assigned by the Department Head.
• Support in maintenance and update of the Divisional Quality Manual.
• Compilation of yearly manpower and equipment budgets.
• Prepare daily and weekly reports from ERP on food cost analysis.
• Prepare manpower report for weekly meetings.
• Responsible for implementing safe working practices and procedures in accordance with EKFC policies.

Requirements

• Higher Secondary School or equivalent qualification.
• Proficient in Microsoft Office packages.
• Excellent verbal and written communication skills in English.
• Strong attention to detail.
• Excellent organisational and office administration skills.
• Ability to carry out assigned tasks and projects to completion with minimal supervision.
• The ability to work under pressure to meet deadlines and achieve results.
• Strong planning and organisational skills with the ability to multi-task and manage time effectively.
• Completion of secretarial course.
• Previous experience in a Production Environment.
• Food and Beverage knowledge and experience.
• Proficiency in ERP with exposure in database management.
• Anticipates customer needs; keeps customers abreast of relevant changes; distributes helpful information
• High level of commitment to continuous improvement and adaptability to change.

About the Company

Based in Dubai, Emirates Flight Catering is a multicultural workplace employing over 10,000 people from 59 countries around the world. From our inception in 1982, we have been creating a creative and collaborative working environment and believe that this has been at the core of our company’s success.

At Emirates Flight Catering we take pride in the in-flight catering, hospitality and support services provided to all Emirates Airlines Flights, First and Business Class lounges as well as more than a 110 other airlines departing from Dubai International Airport. Whilst our operation is challenging, with the capacity of more than 175,000 meals per day, we have invested in our people and promoted an environment that depends on team work.

In addition to the opportunity of working for the largest stand-alone and technologically advanced catering facility in the world, a career with Emirates Flight Catering offers substantial professional growth, including advanced training in the fields of food safety and large scale operational management.