Secretary

A Leading Retail company in Kuwait.

Kuwait

Ref: NP982-60

Job description / Role

Employment: Full Time

- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange and Coordinate conferences, meetings, and travel reservations for office personnel.
- Complete forms in accordance with company procedures.
- Compose, type, and distribute meeting notes, routine correspondence, and reports.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other printed material.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
- Conduct searches to find needed information, using such sources as the Internet.
- Learn to operate new office technologies as they are developed and implemented.
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
- Order and dispense Furniture supplies.
- Prepare and mail checks.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Fully responsible for office pantry equipment and office Assistants ensuring their performance is monitored closely.
- Perform the tasks requested by direct manager and as per business need.

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS
- 4-5 years of secretarial experience with a successful PLC.
- University or high school graduate
- Computer Literate
- Must possess very good telephone etiquettes.
- Ability to manage multiple diaries.

SKILLS & EXPERIENCE REQUIRED.
- Excellent spoken and written communication skills
- Excellent organizational and time-management skills
- Accuracy and attention to detail
- Ability to work under pressure and meet deadlines
- Tact and discretion, for dealing with any confidential information.
- Should be a team player.
- Flexible working beyond office hours.

About the Company

A leading retail company in Kuwait.

Get personalised updates on latest vacancies
Job Alerts by Email
  • Personalised updates on latest career opportunities
  • Insights on hiring and employment activity in your industry
  • Typically sent twice a month