Job closed
Job description / Role
JOB PURPOSE:
Enable and drive ethical business conduct through the effective implementation of the Integrity & Compliance program at the local level.
MAJOR ACCOUNTABILITIES:
ESTABLISH COMPLIANCE
• Establish compliance standards based on internal policies and guidelines / implementing procedures (CoC, BPO, Anti-Bribery [AB] and NP4) and on applicable local laws and regulations incl Middle East and Africa Code. Align local standards with global minimal standards and ensure that in all cases the most stringent is applied.
• Establish processes and SOPs for relevant policies
• Support the CCH in the assessment of Compliance coverage, skills and resources
EMBED COMPLIANCE
• Establish an annual local training plan for CoC, BPO, AB, NP4 (and ensure on-boarding and annual refreshers on compliance standards and business practices are conducted)
• Regularly monitor the completion of (e)-training courses and (e)-certification of CoC, and take appropriate action to ensure the agreed completion target for (e)-training (95%) and (e)-certification of CoC (100%) are met. Ensure system for documenting and evidencing training completion is followed.
• Champion speak-up, transparency and a culture of integrity throughout the organization
• Actively involve Gulf countries leadership to leverage integrity messages and to maintain high level of awareness (Tone from the Top)
• Continually provide advice and guidance to the business on compliance topics and challenges (including on the required approval processes)
• Together with the relevant members of the local management team, foster ethical behavior by ensuring compliance criteria are included in objectives / incentive process
• Advise country management on compliance related topics and compliance aspects of major initiatives
• Actively follow trends in the market, regulatory environment including in business practices
• Actively engage in industry associations and other compliance related stakeholder groups
• Actively participate in Country Compliance Meetings (organized by CCH) and share best practices
• Support the CCH in the identification and realization of cross-divisional synergies
ENFORCE COMPLIANCE
• Assess risks. Inform country leadership and CCH on identified compliance risks. Align compliance risk mitigation plan with management and CCH
• Conduct self-assessments to monitor the status of the compliance program, within the respective division at local level. Ensure a self-assessment is conducted annually.
• Regularly update Gulf countries leadership and regional / global compliance (of your respective division) and the CCH on the status of the compliance program
• Involvement in a process to conduct third-party due diligence together with relevant functions
• Ensure allegations of misconduct are reported in a timely manner to the BPO
• Inform Global Division Compliance Head and Country Management of areas which represent a material compliance or reputational risk
• If possible and as requested, support or conduct investigations of alleged misconduct based on allocation of responsibility by the BPO.
• Support country management in proposing and implementing sanctions relating to BPO cases for consistency of sanctions throughout the country (BPO resolution process)
• Following the closing of the investigation by the BPO, identify and support implementation of corrective actions to prevent recurrence of misconduct in consultation with Global Division Compliance Head and Country Management
KEY PERFORMANCE INDICATORS:
1. All local compliance standards established for the respective Division are aligned with local regulations/standards and company policies. Documentation of this alignment is available.
2. Local processes and SOPs for relevant policies are established and implemented
3. All associates are trained on Code of Conduct, BPO, Anti-Bribery and P3s
4. Annual (e)-Training and (e)-Certification completion targets are reached
5. BPO processes implemented and communicated to all associates
6. Compliance-related risk assessment conducted
7. Monitoring: self-assessment conducted and remediation plan developed (if necessary)
JOB DIMENSIONS:
High impact on organization - key in implementing the compliance program, in securing company reputation, managing risks, and fostering a culture of integrity.
Requirements
IDEAL BACKGROUND:
EDUCATION: University Degree in business or law or other relevant subject matter
LANGUAGES: Fluent English and local language
EXPERIENCE: Experience in project and process management; experience in the healthcare industry
TECHNICAL / PROFESSIONAL KNOWLEDGE AND SKILLS:
• Strong leadership skills
• Advanced problem solving skills
• Solid presentation and advocacy skills
OTHER COMPETENCIES:
• Passion for business integrity topic and impeccable integrity track record
NOVARTIS CAPABILITIES:
EXTERNAL FOCUS
• Solid knowledge of pharmaceutical industry, its dynamics and customer needs
• Ability to represent Novartis externally on integrity / compliance topics
INNOVATION
• Ability to question and improve status quo
PEOPLE
• High personal integrity
• Experience with corporate responsibility and with balancing global standards and local cultures
• Character to resist business pressure
PERFORMANCE
• Results driven, disciplined and excellent in multi-tasking
About the Company
Novartis UK is the UK affiliate of Swiss-based Novartis AG – one of the largest and most widely respected healthcare companies in the world.
In the UK Novartis employs over 3,000 people across eight sites, including Novartis UK headquarters in Frimley, Surrey. These sites are responsible for research, development, sales, marketing and manufacturing of products used in the UK and worldwide.
Our portfolio focuses on healthcare sectors that are growing rapidly, reward innovation, and enhance the lives of patients. Novartis is the only company with leading positions in each of these key areas:
Pharmaceuticals: innovative patent-protected prescription medicines Alcon: eye care with surgical, ophthalmology and consumer products Sandoz: affordable, high-quality generic medicines and biosimilars Over-the-Counter (OTC): self-medication products that do not require a prescription Vaccines and Diagnostics: vaccines to protect against life-threatening diseases Animal Health: new and better ways to prevent and treat diseases in animals
Our strategy is to provide healthcare solutions that address the evolving needs of patients and societies worldwide.