Job closed
Ref: GP993-137
Job description / Role
Document Controller will be managing all commercial and technical documents for the AZF. He or she will be implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation. The Supervisor will also ensure regulatory procedures and changes are followed in maintaining the documents.
EDMS product administration, Storage, Tracking, Scanning and Retrieval of records.
Storage, Tracking, Scanning and Retrieval of records.
Maintaining records security and protect the integrity of records against unauthorized alteration or destruction.
Facilitating record retrieval (providing or enabling the ability to collect record.
Facilitating the proper disposition of records, including transfer and destruction.
Ensuring compliance with record keeping practices and regulatory record retention requirements.
Maintain, monitor and improve paper and electronic archival/filing system.
Serve as Change Control System-EDMS Administrator and Trainer.
Receive, review and format documents, assign version number.
Manage change request, process document changes, coordinate approval.
Track change request status, retire or obsolete documents as applicable.
Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives.
Requirements
Bachelor's Degree.
4 years of related experience of which a minimum of 2 years should be in a similar position / responsibility, preferably in a similar Industry.
EDMS/Laser fiche proficient.
Demonstrated knowledge and basic proficiency with electronic document management systems, such as Master Control, is strongly preferred.
Experience with MS products is preferred.
Self-directed time management and organizational capabilities; task prioritization skills. effective interpersonal skills; strong computer skills, particularly in Windows environment, using MS Office tools, Visio, etc.
An ability to retain information and incorporate new knowledge in day-to-day practices.
Ability to accept constructive criticism and offer positive feedback; a collaborative, team oriented aptitude; demonstrated problem-solving capabilities.
The ability to work under pressure while still completing assignments in accordance with time-lines and performance objectives.
Ability to work well as part of a multi-disciplinary team.
Functional understanding of AZF operations, protocols and structure preferred.
Ability to manage and prioritise requests from several departments at any one time.
Ability to motivate and develop staff to continually enhance their performance.
Ability to work quickly and accurately.
Patient, Meticulous and pays attention to details.
Qatari National.
About the Company
Rising to international prominence through successful staging of the 2006 Asian Games, Qatar’s Aspire Zone boasts some of the world’s finest sport stadium and venues offering a unique sport, sports medicine, research and education destination for the international sports industry. Aspire Zone is able to service the highest sporting demands ranging from hosting major sports events to training and pre-competition camps to conferences and research as well as injury diagnosis, treatment and rehabilitation through :
Award winning world class sport venues and venue management services for numerous sports including Football, Athletics, Swimming, Diving, Basketball, Volleyball, Gymnastics, Handball, Martial Arts, Squash, Table Tennis, Fencing and many more outdoor and indoor sports
The internationally renowned ASPIRE Academy for Sports Excellence, offering a comprehensive sports education program and unprecedented facilities of international caliber
ASPETAR Qatar Sports Medicine and Orthopedic Hospital – including its FIFA Accredited Medical Center of Excellence.
Aspire LOGISTICS was established by Emiri Decree number 1 for the year 2008 as the strategic business unit of Aspire Zone Foundation responsible for supporting the activities of Aspire Zone by:
• Building, operating and managing high quality international standard sport facilities • Providing support for staging of sport events and activities • Providing shared services support for the precinct’s business partners – ASPIRE Academy and ASPETAR
Aspire LOGISTICS is comprised of three Directorates: Venues, Operations and Technical and Corporate Services.