Job closed
Ref: GP650-19
Job description / Role
Hyder Consulting is an award-winning multi-national advisory and design consultancy, specialising in transport, utilities, property and environmental sectors, and listed on the London Stock Exchange in 2002. With nearly 4,000 people across our regions - Asia, UK, Europe, Middle East and Australia - we offer clients the benefits of global expertise coupled with local knowledge. We are totally committed to providing excellent client service through the quality of our people. We take great pride in resourcing quality professionals and creating a pleasant and friendly working environment. We seek staff who thrive on challenges, both technically and commercially, staff who wish to work as part of a professional team.
We are inviting qualified Senior Document Controller to join us in Doha, Qatar.
1.0 ACCOUNTABLE TO:
Office Manager
2.0 RESPONSIBILITIES:
The main duties of the Senior Document Controller include, but are not limited to:
o Introduce cost cutting measures (pertaining to printing), wherever possible
o Co-ordinate with Project Mangers, CAD Manager, CAD Technician and Document Controllers in other offices in order to ensure correct document and drawing management is implemented
o Log all incoming drawings
o Archive project directories from Computer and manage these CD's;
o Arranging Printing of large documents and Deliverables
o Ad hoc duties as required
o Complies with Company Systems.
o Record all incoming and outgoing transmittals, submittals, and reports.
o Issue design drawings to Contractor, Local Authorities and others as directed.
o Maintain registers of drawings, issued to/received from, and approved by.
o Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
o Maintain NCR, RFI and submittal registers.
o Record all incoming & outgoing RFI's & submittals, and monitor Hyder's response time, advising Hyder staff when responses are required to comply with contractual limits.
o Proper updating in the Expedition / Aconex / Prolog or other document control softwares.
o Assist and stand in for Administrative assistant as required.
o Handling FTP Sites for uploading and downloading documents
o Responsible for ordering and approving stamps as per Hyder standards.
o Controlling Archives and Library
o Co-ordinate with other offices for the tender and construction packages issue.
o Aid site teams to establish correct document control procedures at the start of new projects as per client specifications;
o Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations;
o Initiate training for self with respect to relevant area.
o Keep up to date and attend training courses in relation to the company systems.
3.0 AUTHORITIES:
o To provide efficient and effective administrative and clerical support to the managers and staff.
o To provide training and supervise the activities of a junior document controllers.
Requirements
4.0 PERSONAL SPECIFICATION:
4.1 Education /Minimum Qualifications
o Bachelors in Degree / Diploma
o Minimum 15 years experience in a similar role.
4.2 Candidate Profile
o Good written and verbal communication skills.
o Ability to organise staff and prioritise works.
o Ability to work well within and lead team of mixed nationalities
o Strong decision making skills
o Communicates effectively both orally and on paper;
o Excellence in Microsoft applications e.g. Word, Excel and Outlook is required;
o Familiar with in the Document Control softwares e.g. Expedition / Aconex / Prolog and others
o Committed team player
o Excellent client management skills
About the Company
Hyder Consulting is a multi-national advisory and design consultancy. We have been in operation for over 150 years, working on some of the world's most iconic landmarks and infrastructure including the worlds tallest building in Dubai - Burj Khalifa, the Sydney Harbour Bridge, Tower Bridge in London, the new Berlin airport and the Taiwan High Speed Railway.
Our international pedigree is further highlighted by our long-standing presence in our regions: we have been in business for over 150 years in Europe, 100 years in East Asia, 70 years in Australia and 45 years in the Middle East. We have built on this diversity and today 72% of our revenue comes from outside UK.
We employ around 4000 people and apply our global expertise coupled with local knowledge to create award winning solutions for the property, transport, utilities and environmental sectors.