Senior Executive Assistant

Job description / Role

A leading Management Consultancy firm in Dubai is looking for an experienced Executive Assistant to join their team.

The main responsibilities will include:
- Managing and maintaining complex calendar and travel requirements
- Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process
- Preparing weekly timesheets and expense reports
- Prepare client proposals, letters, memoranda and all correspondence
- Provide production support, including PowerPoint presentations, proofreading, editing,
- Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas and materials; attend and minute meetings
- Event scheduling and organizing
- Extensive project based work including overseeing the logistics and arrangements of new office openings within the GCC

The role requires a strong service orientation and candidates will be expected to display a maturity and flexibility to work both independently and in cooperation with others, coupled with a high level of self-motivation and initiative. Additionally, it is paramount that the highest levels of internal and external confidentiality are respected at all times

Requirements

- 5 to 6 years experience supporting at director level
- Highly organised
- Excellent attention to detail
- Ability to take own initiative and work both on their own and as part of a team when required
- Understanding of the importance of deadline and achieving strategic goals
- Looking for progression into Office/Project Manager role on certain projects where required
- Complete tasks in a calm and efficient manner, with the ability to anticipate alternative solutions
- Western educated preferable

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.