Senior Executive Secretary

Job description / Role

Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Responsibilities:
- Coordinate and direct office services, such as records and budget preparation, personnel, and department requirements.
- Receive visitors and arrange meetings with department Director and staff.
- Keep diary for staff appointments for legal action.
- Open, sort, and distribute incoming mail, including faxes and email.
- Prepare invoices, reports, memorandum, letters, financial statements and other documents using Word Processing, Spreadsheet, database, and/or presentation software.
- Prepare responses to correspondence involving routine inquiries, base on retrieval of similar cases.
- Prepare agendas and make arrangements for committee, and other meetings.
- Do routine filing, typing,distribution of mails, faxing, etc.
- Retrieve legal memos and documents upon request and authorization.
- Keep records for legal opinion for easy retrieval.
- Assist in typing memorandum and prepare attachments and documents.
- Able to react to change productively and handle other essential tasks as assigned.

Requirements

- Minimum High School plus Secretariat Diploma or equivalent certificate
- Minimum 2 years in position with related experience.

The candidate must be able to type at a high speed and maintain systematized paper and computer records, send, receive and distribute email.

Preferred: able to take notes by shorthand
Language Skills: Arabic required and English
Computer Skills: Computer literate
Female Candidates only

What do we offer in return?
- Tax free salary
- HMC Sponsorship (Work Visa)
- Company provided accommodation / Housing allowance
- Subsidized healthcare for you and your family
- Financial educational support for your children
- Relocation support for overseas candidates
- Round-trip annual leave air- ticket to your point of hire
- 30-50 paid annual vacation days (plus 12 days national holidays)
- End of Service benefits on completion of contract
- High quality training & development
- Three year contract

If you meet all of the requirements and would like to work for Qatar's leading healthcare provider please apply now.

About the Company

Hamad Medical Corporation (HMC) is the principal public healthcare provider for the State of Qatar. HMC is committed to actively contributing to and enabling the sustainable development of Qatar and its people in alignment with the Qatar National Vision (QNV) 2030.

HMC believes in excellence in healthcare, education and research with each supporting the other to provide the safest, most effective and compassionate care to each and every one of our patients.

To meet the healthcare challenges of Qatars growing population, Hamad has transformed into a thriving and integrated Academic Health System which will make significant, positive impacts upon patient care, medical education and medical research.

In addition to three general hospitals (Al Khor Hospital, Al Wakra Hospital and The Cuban Hospital) HMC also manages five specialist hospitals (Hamad General Hospital, Rumailah Hospital, Womens Hospital, the National Center for Cancer Care and Research and Heart Hospital) which look after patients with the most prevalent conditions, including cancer, heart conditions, rehabilitation, and providing specialist treatment for women and children.