Job closed
Ref: KP112-201
Job description / Role
Our client, a non government institution, is urgently looking for a Senior Office Manager who will be based in Abu Dhabi. For this role, you will be responsible for managing all activities of the Chairman, Front desk and ensure proper functioning of the Office of the Chairman. You are expected to provide personal support and assistance in all the areas as required by the Chairman.
Other responsibilities will include but not limited to:
Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Chairmans Office and to ensure work is being executed efficiently, accurately and in a timely manner.
Oversee administrative systems are fit for purpose and used effectively by team. Develop and implement new administrative systems, such as record management, incoming and outgoing mail, minutes of the Chairmans meetings and unified templates throughout the Foundation.
Develop and execute Office of the Chairmans Business Plan
Oversee Chairmans Office budget and ensure expenditure is monitored effectively.
Oversee the management of the Contact Database, identify and resolve any problems and prepare regular status report to ensure the smooth functioning of the database.
Proofread all external written communication before onward submittal to the Chairman for signature.
Hold daily meetings with staff within the Chairmans office to manage and monitor workflow, work quality and effective use of time and human resources across the department. Ensure effective information and task sharing across the team. Ensure coverage for all business critical tasks are maintained at all time.
Manage Admin. Consultant, Admin. Coordinator, Admin. Assistant, Receptionist and Office Boy on all aspects pertaining to the Chairmans instructions and their proper and timely implementation.
Conduct staff appraisals within the Chairmans Office, manage performance and identify training needs and prepare recommendations.
Manage the front-desk operations.
Manage communication with the Advisors Board, meeting and arrange logistics with the support of the Events team.
Oversee all Festival requirements of Office of the Chairman along with other staff min the department including, but are not limited to the following:
Guest relations and schedules for the Festival.
Timely dispatch of Press Conference / Festival Invitations to Sheikhs, Sheikhas & VIP guests
Platinum Reserve Function and Front Row Seating planning.
Chairmans dinner and gifts planning during the festival.
Execution of gifts ceremony, Operating the Royal balcony
Perform Office of the Chairmans Festival SWOT Analysis
Requirements
To be considered:
You must be a degree holder with minimum 8 years of experience in the same role.
Knowledge in Arts and Culture is a plus. Fluency in English is highly required and knowledge in Arabic is a plus.
You should be willing to work in a very pressurized working environment and able to work for longer hours. If you are meeting the requirements, please send your application now!
About the Company
Cobalt is part of a leading international recruitment provider with offices in Europe, Singapore and New Zealand. Cobalt offers high quality HR consultancy, executive search, contingency recruitment and Emiratization services in Dubai and the wider MENA Region. It works extensively within the fields of Construction & Engineering, Banking & Finance and HR & Business Support.
Contributing to the regions development, we play a key role in identifying and attracting the very best talent to ensure the regions potential is realized. We also understand the importance of Emiratization in ensuring the long-term success of the UAE economy and have therefore pro-actively developed a strong network of UAE Nationals within our specialist areas.