Senior Officer – Payroll

Job description / Role

Job Purpose:

To plan, control and coordinate all activities undertaken by the Compensation and Benefits Section, including reviewing all related documents to ensure accuracy, justification, timely submission and adherence to established HR policies and procedures. To perform a variety of payroll processing functions, such as calculating monthly payroll, payment of salaries, payment of leave settlements and final settlements, in a timely and accurate manner.

Responsibilities:

• Assist the Manager, Compensation and Benefits in the development of the annual work plan which summarizes main work objectives, tasks, priorities and deadlines.
• Plan, control, coordinate and execute all the activities normally undertaken in the Payroll Function under the supervision of the Manager, Compensation and Benefits to ensure efficient and satisfactory performance.
• Maintain up-to-date systems, policies and procedures to handle and control transactions related to the Payroll and ensures that ZAPIA records are maintained accordingly. Ensure that procedures for the delegation of authority are followed.
• Implement proper payroll controlling measures and procedures to review monthly payroll changes (promotions, deductions, pension, and adjustments). Ensure proper, approval and documentation for all changes on payroll and that they adhere to applicable policies and procedures.
• Process and sort out all correspondence relating to the ZAPIA personnel payroll, including attendance sheets, bank account and bank transfer authorization and updates payroll master file accordingly.
• Calculate staff entitlements at a monthly/daily rate for payments or deductions for permanent and temporary employees, including overtime and paid/unpaid leave. Prepare payroll for the month affecting all changes and prepare Bank Transfer Letter and submits to Manager, Compensation and Benefits for review, within set target date.
• Prepare pay-slips on a monthly basis outlining the salary paid, along with the breakdown of the amount, ensuring accuracy of information. Submit pay-slips to Manager, Compensation and Benefits for review. Forward approved pay-slips to employees for their record.
• Prepare vouchers for payment of leave settlements, other entitlements and allowances (advance housing allowance, education fees, annual leave travel allowance, reimbursements, and salary release) based on the ZAPIA policy to ensure accurate and timely payments.
• Maintain a track and follow up financial aspects related to benefits payable to the employees, such as housing, education, furniture allowance, air tickets, etc.
• Calculate other non-standard payments and expenses based on relevant documents. Ensure proper and accurate calculations and passes to Manager, Compensation and Benefits for timely settlement.
• Review final settlements for terminated staff by checking entitlements such as end of service benefits, based on the ZAPIA policy, taking into consideration payments or deductions, if any and ensuring accurate calculations.
• Prepare and reconcile monthly payroll accounts with related reports and clears outstanding items by making payments or deductions accordingly. Also, prepare and reconcile Bank transfers for the monthly payroll and its controlling amounts. Justify differences, if any.
• Maintain a record of Employee bank accounts for new and existing employees.
• Organize and ensure that year-end closing provisions are made with regard to staff salary, overtime, allowances, employee debit balance, and indemnity pay, leave days outstanding etc., and confirm accuracy. Follow up for its proper clearance for ZAPIA books of accounts.
• Prepare monthly, quarterly and annual accounting statements and managerial reports in time, with supporting schedules in appropriate presentation format.
• Coordinate and follow up with Internal/External Auditors during the course of their audit, ensuring provision of all required information to enable timely completion of the audit.
• Organize and ensure that year-end closing entries and those proposed by and agreed with internal/external auditors are made with regard to all outstanding transactions and reconcile balances and transactions.
• Generate different kind of reports links to the functions.
• Process accurate and timely year-end reporting when necessary.
• Undertake similar or related tasks as directed by senior management.
• Follow all AWPR EHS policies and procedures

Requirements

• Minimum: Bachelor's Degree in Business Management or Finance.
Preferred: -. Master degree or any professional certificate related to the job.
• At least 2-4 years’ experience in Payroll accounting out of which 2 years in a senior position
• Experience in developing employee schemes and programs would be an advantage.
• Sound knowledge of current financial and reporting practices.
• Strong and Highly written and oral communications skills.
• Strong planning and financial analysis skills.
• Excellent computer literacy skills especially in Excel.
• Self-motivated and able to use initiative.
• Ability to work effectively with others.
• Professional presentation.

About the Company

In a unique desert setting on the edge of Al Ain, a historic oasis settlement in the United Arab Emirates, the Al Ain Wildlife Park & Resort is a place for people to come and learn about arid land wildlife and conservation through vivid, first hand experience.

The aim is to evolve the resort AWPR into a showcase for sustainable living in harmony with nature and wildlife that will be known all over the world. As well as creating a highly attractive destination, we are also committed to the increasingly important and never ending scientific challenge of conserving desert and plant life.