Senior Records Management Specialist

Job description / Role

Brief Description
• Giving consultation and guidance to all layers of the organisation (from executives to operational levels)
• Leading the Records Management projects
• Analysing the organization’s practices, identifying gaps and planning corrective actions
• Supervising, coaching and training of staff
• Researching and benchmarking on advanced solutions
• Develop and implement new initiatives

Detailed Summary
• Maintains specialized knowledge, certifications and skills to support the directorate in its strategic objective of becoming a center of excellence
• Give consultation & train all layers of the organisation in regards to records management, document control and information governance
• Manage & lead the records management programme projects and functions as focal point;
• Develop, implement & maintain the specialized records management tools (file plan, metadata model, retention schedule)
• Develop new ideas on electronic document/records management and strategizes towards a digital working environment
• Evaluates the organization’s records management practices, identifies gaps and plans corrective actions.
• Coaches focal points and ensures implementation of standards
• Researches and benchmarks international solutions and best practices
• Represents the records management department by giving presentations or writing articles and reports
• Formulates policies and procedures relevant to records management and information governance
• Controls, monitors, supervises and coaches document control staff, trainees and freelancers of the department
• Establishes contact with new focal points of the records management programme and conducts initial meetings to identify their needs and requirements
• Prepare long terms plans & communicates with external project implementation team
• Reports & presents on quarterly achievements and sets targets based on the annual strategic business plan
• Monitors, evaluates and give consultations on archiving activities such as disposal and long term retention

Requirements

Experience & Qualifications
• Bachelor’s Degree (business or equivalent: specialist / master courses in records management, information sciences or data and documentation management, library sciences, archival sciences).
• 3-5 years of relevant experience in records management.
• Excellent computer skills especially in MS Office (Word, Access, Excel, PowerPoint, MS Project)
• Excellent communication skills.
• Knowledge of relevant technologies, platforms and systems (MS SharePoint, Oracle)
• Worked with document & records management systems (DMS)
• Knowledge of ISO 15489:2001, ISO 9001
• Project management experience
• Excellent time management skills
• Pro-active attitude, high adaptability and flexible mind-set.
• Fluent in English (Business English); Arabic will be advantageous.

About the Company

Morson International is a world-leading technical recruitment consultancy enjoying a number of successful, long-term partnerships with major blue-chip clients, often being positioned as sole or preferred supplier. In many instances this is delivered on a managed vendor basis where we act as the "Managing Agent" controlling the entire recruitment process.

Divisions include:

• Aerospace and Defence
• Rail
• Energy
• Construction
• Marine
• Motorsport/Automotive
• Support Services
• Scientific
• Telecoms
• Oil and Gas
• IT