Job closed
Ref: LP452-87
Job description / Role
1. To ensure that all security, charge and source documents are received in original along with checklist duly signed by documentation officer, sign the checklist prior to input of documents details in Electronic Document Lodgement Register (EDLR) in confirmation that all documents noted in the checklist are physically attached therein.
2. Lodging and safekeeping of security documents, in appropriate order, in a file for each borrower.
3. To keep the EDLR/Physical files updated all the time.
4. To record movement of security file.
5. Generating Exception Reports on monthly basis related to expired and deficient documents for business units.
6. To maintain proper record on obsolete / settled facility documents.
Responsibilities :
1. Ensuring all documents marked in the checklist are submitted and physically available; signs the checklist with DV officer.
2. Maker Inputs and Checker authorizes the entry of security / charge/source documents received from Documentation Vetting Officer in the EDLR ensuring completeness and correctness of data entered.
3. Maker Inputs, Checker authorizes (Checker) the entry of deferred/deficient documents in EDLR as approved by appropriate approving authority.
4. Generating Monthly Exceptions Report (MER) capturing the expired deferrals/ expired time bound documents and deficient documents. Forwarding and escalating the MER to concerned parties.
5. Generating reports for all deferrals/time bound documents expiring in next two months.
6. Generating monthly report on guarantees expiring within a specified period, forwarding such report along with copies of the guarantees to TFD for lodgment of claim with issuing banks (to either pay or renew these guarantees.)
7. Updating the EDLR and Exception Report whenever requirements of any of exceptions are fulfilled after verification of documents.
8. Temporary release of documents to External/Internal auditors for checking of documents in the presence of safe custody officer. This shall be allowed with formal request, by making entry in Temporary Release Register and after getting the signature of the concerned auditor on the register. SCO to ensure that same is returned for safekeeping by end of the day.
9. Providing copies of security documents to relevant business units after obtaining approval/concurrence of Senior Manager DVU.
10. Providing EDLR Register (This reflects list of security documents held in a client’s file) & Exceptions report to DU officers on daily basis.
11. Updating /capturing of temporary release of security documents in EDLR as and when approved by appropriate approving authority.
12. Ensuring that obsolete/settled facility documents are removed from the folders and filed separately in Box Files under proper numbering and record and sent to Archives as per Bank policy.
13. Maintaining jointly with another Safe Custody Officer the keys of the strong room as well as the Key Control Register.
14. Ensuring Fire system for Safe Custody Room always “ON”, in running condition and system checking / maintenance is conducted at least once in year in liaison with General Services Department.
15. Maintaining jointly with another Safe Custody Officer the keys of the strong room as well as the Key Control Register and change the keys every year.
Requirements
•College or University Graduate
Work Experience:
•Minimum 4 years banking experience, of which a minimum 2 years should be in a position of Safe Custody of Security Documents.
•Computer Literacy and proficiency in MS office applications is a must.
About the Company
ADCB is a full-service commercial bank offering a wide range of products and services such as retail banking, wealth management, private banking, corporate banking, commercial banking, cash management, investment banking, corporate finance, foreign exchange, interest rate and currency derivatives, Islamic products, project finance, and property management services.