Site Administration Manager

Job description / Role

Objectives: This position leads the administrative function of the project, oversees the site accountants, ensures the financial information is accurately posted in SAP and assists the Project Manager in a wide range of activities

Work is performed by applying knowledge of accounting terminology, using spreadsheets and/or automated accounting systems.

Main Responsibilities:

- Oversees the performance of the site accountants, ensures tasks are completed timely and provides feedback and formation.

- Organizes the posting of invoices in the SAP, performs the costs adjustments following the Cost Controller advice and ensure the production is recorded on a monthly basis.

- Ensures the invoices are approved and posted on a timely manner. He cooperates in the preparation of any backcharges or invoice rejection to suppliers.

- In general, he is responsible for the accomplishment of monthly tasks within the schedule approved by the Head Office and warns on any expected delay

- Assists on the preparation of the monthly Project Payment Certificates.

- Provides guidelines for the negotiation of payments terms following the Finance Manager instructions or accordingly to Cash Flow requirements.

- Assists the Financial Manager in the preparation of Cash Flow by scheduling the due payments to suppliers.

- Monitors dates of expiry of Performance Bonds, Advance Payment Guarantees, Retention Bonds from suppliers.

- Opens LCs, monitors payments and expiry dates.

- Monitors the contracts with suppliers by paying attention at the work already invoiced and the work yet to be executed and invoiced.

Reporting to: Reports hierarchy to the Project Manager at the site and functionally to the Finance Manager and the Cost Controller at Head Office.

Number required: 1

Duration: Permanent

Desired start date: ASAP

Probation: 6 months

Working Hours: Sat-Wed 07:30-13:00/14:00-17:30 // Thu 07:30-14:30

Travel requirements: No

Requirements

University Qualifications: University Degree in Accounting, Economics or similar

Nature and length of previous experience: At least 5 years in the construction sector and preferably as a JV Administration Manager.

Specialist knowledge: SAP and / or other ERPs such as Oracle or Navision could substitute the knowledge in SAP.

The employee must be advanced user in Excel and other Microsoft programs.

Language Fluency: The candidate must be fluent in English.

Current Location: Anywhere but preferring candidates already located in Qatar or Gulf

About the Company

Harinsa Qatar (HQ) is a main general contractor company.

It belongs to a European International Holding Group, ECISA, a 45 years old General Contractor with a background of 2000 projects.

It is a family owned company and expert on high-rise building construction.