Team Admin Assistant

Job description / Role

A leading client based in Dubai is looking for a Team Admin Assistant to support the CIO and a small team of 6.

This is a maternity contract and requires a candidate from mid April through till the first week of January, 2015.

The team assistant’s key responsibilities will be:

• Control of business schedule
• Diary management
• Maintain calendars for CIO, arranging internal and external meetings
• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes
• Extensive verbal and written interaction with your Banker’s external clients
• Arrange conference calls, rooms, AV equipment, dial in numbers and video conference facilities
• Co-ordinate and book all travel including flights, hotels, currency, taxis, office access etc
• Visa Arrangement - Arrange when required
• Process monthly expenses in a timely manner
• Printing and collating all meeting documentation as required
• Provide admin support for any ad hoc team projects e.g. off sites, on sites, social events, etc
• Ad-hoc personal work
• Devise and maintain processes to facilitate an organised environment

Please note candidates must already have a visa as there will not be one provided, this is a contracting position.

Requirements

Key skills:
• Must have team assistant experience working within financial services
• Confident, professional, outgoing "people orientated" personality required
• Ability to be able to remain calm under pressure
• Pro-active ‘can do’ approach
• Ability to use own initiative and judgment
• Highly organised and capable of multi-tasking to meet deadlines
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Excellent attention to detail

About the Company

At Cooper Fitch, we put the customer at the heart of everything we do. We provide recruitment, executive search and human resources advisory services to thousands of clients across the Middle East, we have been delivering services in the region since 1997. Our team is your team, we firmly believe in delivering first class committed search services. It is our mission to help build the best talent in the market. Our services are tailored to your every need, we have spent nearly twenty years developing an extensive database of top tier talent in the region. We also aim to help you protect and retain your people with our world-class assessment, testing and advisory facilities. We provide both valuable market updates and compensation and benefits analysis to complete the full spectrum of human resources services.