Team Support

Job description / Role

This role is for a highly organised and positive person to join our rapidly expanding Dubai office, located in the heart of the DIFC.

Team Support will provide a full range of essential administrative and secretarial support to the Dubai team as well as assisting with candidate and client enquiries and arranging candidate registrations.

A highly integral role for the business, Team Support will also be involved in ad-hoc projects and initiatives whilst maintaining the balance between day to day responsibilities.

Takes Responsibility for:
- Providing diary management for the team
- Providing diary management for managers as and when required
- Answering incoming calls and taking accurate messages
- Typing and formatting CVs of newly registered candidates in the Robert Walters format
- Booking candidates for interviews and sending interview confirmations
- Providing the team with an overview of candidates who confirmed for interviews and which team member will meet with each candidate
- Updating CVs of existing and working candidates, as well as registering new candidates.
- Assisting with compiling job descriptions and posting new jobs onto job vacancy websites and RW own systems.
- Refreshing adds on vacancy websites
- Assisting the consultants in collating knowledge of clients organisation, culture and resourcing requirements to create organisation charts for headhunting purposes
- Sending relevant tests to candidates as and when required, track the results and loading on RW systems.
- Sending candidate assignment start details and confirming details of interviews with clients
- Updating / tracking the working candidate spreadsheet
- Assisting with the on-boarding and support of new team members
- Assisting with PowerPoint presentations as and when required
- Initiating and participating in ad-hoc team projects as and when required
- Collating and processing monthly team expenses
- Actively seek learning opportunities and take responsibility for personal development
- Actively promoting the RW brand and continuing to build our reputation in the recruitment market place.
- Assisting with arrangements of candidate drinks evenings, sending out invitations, collating RSVPs and producing a spreadsheet of results using Excel
- Ordering Business cards
- Ad hoc secretarial & administrative duties

Requirements

We require candidates to be fluent in English and degree level education is preferable.
Previous administration experience is a must and a background in recruitment is desirable.

We also require demonstration of the following:

-Self Management
Demonstrates self-motivation and a drive to succeed on a personal and team level. Willing to learn, taking an open attitude to new experiences and situations. Makes an effort to improve knowledge, competencies, ability and performance. Able to reflect on learning to improve personal understanding and develop new knowledge and skills. Considers the effects of their actions, ideas and decisions on the wider team. Understands the relationship between their own function and other parts of the Group. Shows commitment to, and aligns own behaviour with, the objectives, goals, values and culture of Robert Walters.

-People Focus
Demonstrates the ability to work harmoniously in a team environment. Ensures their own work is always done efficiently and effectively using core Robert Walters processes and procedures. Engages and develops positive relationships with others internally and externally and understands this underpins their ability to achieve results. Relates well to people at all levels. Prepared to ask others for help and work together to support the delivery of objectives.

-Results Driven
Understands results are important and focuses on delivering them through achievement of personal work goals and objectives. Plans ahead and works in a systematic, organised and professional way to exceed all expectations. Shows determination to make things happen, even under pressure. Strives to achieve all work goals and objectives in a timely manner. Follows tasks through in detail to deliver quality and precision, checking work and information for accuracy and completion. Demonstrates a tenacious spirit to overcome obstacles in order to achieve results. Continually seeks to improve processes whilst ensuring excellent organisation and attention to detail at all time.

-Creative Problem Solving
Able to use initiative and knowledge to ensure maximum efficiency in delivery of results. Able to identify connections and trends between situations and events to begin building knowledge for action in the future. Recognises the value of new opportunities and their strategic importance to the long term direction of the company.

-Commercial Awareness and Understanding
Regularly questions others in order to gain better understanding of commercial objectives. Demonstrates a thorough understanding of the organisational divisions and functions of the Robert Walters Group. Seeks and verifies key information needed to make appropriate decisions and carry out their job effectively. Recognises their contribution to the team and division and understands long-term team objectives.

About the Company

Robert Walters is one of the world's largest specialist professional recruitment consultancies with 53 offices spanning 24 countries.

We've helped thousands of professionals find permanent, contract and interim roles with leading global corporations, small to medium sized companies and innovative start ups. Our specialist recruitment focus includes: accountancy and finance, banking, engineering, operations, legal, IT, sales, marketing, procurement & logistics, HR and support/administration.