Job closed
Ref: KP881-58
Job description / Role
• Organize travels for the team and the Head of Finance & team, Arrange hotel bookings, visas, tickets, transportation
(Travel & Airport transfers), etc. Prepare the travel itinerary and
• Preparation of travel expense statements, petty cash vouchers,liquidation expense statements etc. for the team, in accordance with
company procedures.
• Organise meetings in META head Office or in offices of the Assets/Hotels etc. Making all arrangements around those in terms of
booking meeting rooms, tea/coffee arrangements etc.
• Managing executives’ electronic calendars and contacts.
• Preparing time sheets for the team.
• Timely distribution of mails, couriers and faxes as and when received.
• Assisting in compilation of data, formatting of documents,presentations etc. & filling forms.
• Preparation of holiday schedules for the team and reporting to HR.
• Contribute to the network of secretaries by new suggestions,flagging problems, exchanging useful tools etc.
• Scheduling of appointments / calendars / meeting rooms for the Department team on a day-to-day basis.
• Updating contact lists for the team (business cards update).
• Provide administrative support to the visiting executives from the Assets, project teams or consultants working with the team for limited
durations.
• Maintain soft copies of standard templates and formats to facilitate consistent and efficient documentation.
• Reporting of agenda, travel and hotel details of the team traveling and circulation of the same as required
• Keeping track of renewals of magazines, publications, if any.
Requirements
Language
Fluent in English
Specific Knowledge / skills
• Good English communication skills (both oral and written)
• Knowledge of all Microsoft Office
• Good Time management
• Team Player
• Capacity to organize and prioritize
• Organizational Skills
• Ability to Independently correspond
About the Company
IPR-GDF SUEZ Middle East, Turkey & Africa (META) is one of International Power plcs six core business regions worldwide.
International Power plc is a leading independent electricity generating company with 75,579MW gross (43,288MW net) in operation and a significant program of 12,820MW gross (5,868MW net) projects under construction as at 31 December 2011. The company is present in 30 countries across six regions worldwide. Together with power generation, International Power is also active in closely linked businesses including downstream LNG, gas distribution, desalination and retail. It is listed on the London Stock Exchange with ticker symbol IPR. GDF SUEZ holds a 70% interest in International Power plc.
In the Middle East, Turkey & Africa region (META), International Power has a direct equity interest in more than 26 GW power capacity and almost 4.8 million m/day of desalination capacity in operation and under construction. In the GCC, it is the leading operating independent power and desalinated water producer, with over 15 years of experience. In Turkey, International Power has two plants in operation with a total capacity of 1.2 GW, and runs a natural gas distribution and retail company, IZGAZ, with over 200,000 subscribers east of Istanbul. In Africa, International Power is actively pursuing a number of projects, specifically in Morocco and South Africa.