Temporary Recruitment Coordinator

Job description / Role

The Recruitment Coordinator is responsible for performing the day-to-day applicant processing and recruiting activities, providing administrative support to execute the recruitment strategy, as well as various customer-service aspects of the recruiting process. The coordinator will be expected to work independently on various customer-service aspects of the recruiting process.

Key Responsibility
- Responsible for creating job postings within the internal system as well as external posting sites
- Responsible for shortlisting applicants for the open positions.
- Creating job descriptions.
- Completing initial phone screens for potential candidates
- Coordinate interviewing and recruitment of potential applicants
- Processes and tracks progress of candidate background investigations and communicate results to the HR Manager and the hiring managers.
- Conduct reference checks for all potential hires that have been forwarded for offer of employment within 3 days from request from hiring manager. Follow up on the reference check request by ensuring that all potential hires have references prior to sending the offer letter.
- Responsible for all necessary follow-up duties related to post-employment offer extension (tracking of pre-employment screening process, rejection letters, Excel spreadsheet maintenance, recruitment files, recruitment expenses)
- Ensure accuracy and completeness of all new hire paperwork
- Responsible for maintaining positive, professional relationships with all applicants, candidates, potential employees, and employees throughout recruitment interactions and/or employee lifecycle.
- Build effective relationships with high quality recruitment agencies and advise Human Resources Manager of new agencies in key market places.
- Provide accurate record for on a weekly basis regarding open positions internally, arrival updates as well as CVs sent for short listing.
- Responsible for maintaining the recruitment filling.
- Responsible for updating all the recruitment databases and log in sheets in a timely manner.
- Ensure that reporting of Recruitment productivity is conducted and reported on a monthly basis.
- Oversees the arrival process of the new hires including booking the tickets and arranging airport pickups. Liaise with the procurement in regards to arranging the accommodation for the new recruits.
- Administer the psychometric tests for the applicants as well as other assessment tools.
- Other duties as assigned.

Requirements

- 6-9 years experience in HR.
- English language proficiency, minimum 7 on the ILETS or the equivalent of 607 on the TOFEL.
- Arabic language is a preference.
- Demonstrated sense of urgency
- MUST be detail oriented
- Ability to perform comfortably in active, fast paced environment
- Advanced proficiency with Outlook, PowerPoint, Microsoft Word, Excel, etc required
- Strong interpersonal, organizational, and communication skills
- Ability to coordinate multiple tasks effectively and accurately
- Must maintain high level of confidentiality and professionalism
- Consistent in performance and practices ethical, professional behavior at all times
- Works well independently, yet is cooperative in working with team members

About the Company

JUMEIRA University, a private higher education institute, prepares students for professional careers in Business, Education, Health science, Islamic and Arabic Studies. Our core learning values are founded on Educational Excellence, Equal Learning Opportunities and preserving the traditions of our community. We provide cutting edge technology facilities, option to study in English and Arabic and provide separate teaching and recreational facilities for both male and female students. We offer accredited bachelor programs in Business and Islamic Studies. Our bachelor programs in Health Science, Education and Arabic studies are under accreditation.