Executive Assistant

Job description / Role

Job Summary:

To provide effective, timely and efficient support to the Systems Engineering Director.


Main Duties and Responsibilities:

Assistance to the SEM Director
• Complete expense forms for the Managing Director and forward to Accounts for payment
• Diary Management -- booking meetings and arranging travel
• Access and manage the email account of the Managing Director to include deferring/deleting non-urgent mail
• Organise conference calls with international work colleagues and external clients
• Order business cards
• Advise the SEM Director of Birthdays and arranging presents/cards for them
• Keep personal filing for the SEM Director up-to-date
• Arrange for renewal of passports when needed for the SEM Director
• Maintenance of team spreadsheets (personnel, organisation structure)
• Building powerpoints and maintaining presentations for different events
• Liaise with managers throughout the MEA region to request and collate the relevant statistical information for the weekly performance report
• Liase with managers to deliver operational tasks and maintain/collect operational data
• Complete the report through use of a standard format and forward to the SEM Director
• Arrange travel for internal management or clients including booking hotels, car hire, taxi's, private transfers and flights
• Managing and driving customer programs

Regional Support
• Organise meetings, presentations, conferences and team workshops to include sourcing venues, taking minutes at events and circulating notes to all attendees
• Monitoring and maintaining Technical team specializations, training and event attendance

Requirements

Must have at least 4 years experience as a PA/Executive Assistant along with strong MS Office skills and the ability to work as part of multinational team.

Candidates must be flexible on working out of hours occasionally and should have strong communication skills.

Must be fluent in English, Arabic would be an advantage.

About the Company

Cisco Systems, Inc. is the worldwide leader in networking for the Internet. Today, networks are an essential part of business, education, government and home communications, and Cisco's Internet Protocol-based (IP) networking solutions are the foundation of these networks.

Cisco was founded in 1984 by a small group of computer scientists from Stanford University. Since the company's inception, Cisco engineers have been leaders in the development of Internet Protocol (IP)-based networking technologies. Today, with more than 47,000 employees worldwide, this tradition of innovation continues with industry-leading products and solutions in the company's core development areas of routing and switching, as well as in advanced technologies such as:

 - IP Communications
 - Network Security
 - Wireless LAN
 - Storage Area Networking
 - Home Networking
 - Video Systems
 - Application Networking Services