Ref: MP274-112

Job description / Role

Employment: Full Time

My client a Government in Abu Dhabi are looking for an experienced Executive Assistant who will be responsible for providing administrative and secretarial support to one or more members of the senior management team including scheduling appointments, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, co-ordination of meetings and receptions with the objective of providing effective and thorough secretarial support with considerable use of tact, diplomacy, discretion and judgment.

Has the necessary skills to deal with confidential or complex client groups, may also have extensive external client contact.

- Works under broad supervision.
- Provide administrative and secretarial support to one or more members of the senior management team
- Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.
- Coordinate complex diary/travel arrangements; utilize extensive forward planning and time management.
- Prepare internal and, if required, external correspondence.
- Review and proofread documents prepared for the managers signature.
- Take and transcribe dictation on technical and confidential matters from the manager.
- Coordinate and facilitate the manager's calendar to arrange appointments, meetings, and conferences; in contact with senior management in other firms.
- Assist with the maintenance of office procedures and policies.
- Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the manager and staff
- Research, compile, assimilate, and prepare confidential and sensitive documents, and briefs the manager regarding content
- E-mail management
- Prepare presentations and may assist with budget
- Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly. Make referrals to appropriate staff or provides requested information
- Maintain good relationships with other administrative, Operations and support staff
- Handle highly confidential files and records, including correspondence, budgets, complex financial reports and staff documentation.
- Maximize office administration efficiency and productivity through proficient workflows.
- Research and develop resources that create timely and efficient workflow.
- Establish uniform correspondence procedures and style practices.
- Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
- Assist with the preparation of budget reviews for presentation.
- Prepare departmental activities reports for management.
- Maintain contact with persons in similar roles with internal and external affiliates.
- Act as liaison between the manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
- Create and format documentation using correct English grammar, spelling, and punctuation
- Create and format documentation using correct Arabic grammar, spelling, and punctuation if required.
- Carry out other duties as required.

Requirements

- University degree essential
- Secretarial qualification advantageous
- Relevant experience required min 4 years
- Western candidates or Arabic (Female)
- Must live in Abu Dhabi
- Flexible on working hours
- Smart, professional and corporate
- Financial Service Industry background preferred or multinational

Benefits:
- Excellent salary package
- Housing allowance yearly
- Annual flights
- Schooling for up to 4 children
- Medical

About the Company

BWP is a privately owned, top-end, low volume specialist recruiter with an emphasis on the Middle East markets.

The company has pedigree, a pedigree that comes with over 30 years combined experience of the local markets and from the capabilities of our staff and from their intimate knowledge of all major white collar sectors in the MENA region.

As well as our bespoke search capacity, we are also able to professionally and knowledgeably advise on all aspects of the human capital dimension; from salary surveys and recruitment strategies to general HR policy , development and training.

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Supply Chain Manager salaries in UAE

Average monthly compensation
AED 27,500

Breakdown available for industries, cities and years of experience