Executive Secretary / Personal Assistant (Top Management)

Job description / Role

- Efficiently manage all complex diary management & corporate travel arrangements.
- Manage executive meetings (preparations, coordination, write/ edit MOM, distribute agendas).
- Answer phone calls and receive business guests on professional basis.
- Prioritize & manage multiple tasks simultaneously in a timely manner.
- Communicating correct information, queries, complaints or messages to Senior Management.
- Possess all executive assistant traits/ characteristics, inclusive of short-hand writing, excellent email communications, presentations, etc.
- Manage all inward/ outward correspondences of top management office.
- Assist with the maintenance of office procedures and policies.
- Maintain good relationships with other administrative, Operational and support staff.
- Handle highly confidential files and records, including correspondence, budgets, complex financial reports and employees documentation.
- Carry out other duties as & when needed/ required.

Requirements

- Bachelors Degree graduate (would always be considered as added value)
- +5 years experience working with senior management level (Auto experience would be seen as plus)
- Excellent communication skills & outgoing personality.
- Proficient in using MS office applications.
- Hold traits/ skills of data and info confidentiality & privacy.
- Experience in working with different cultures.
- Presentable and professional in appearance.
- Bilingual (Arabic must be the first language).
- Ensure to attache recent Photograph of yours.

About the Company

A confidential Automotive Dealership company located in State of Kuwait specialized in retail, fleet and car rental industry. The company owns the Agency/ Sole Distribution of one of the top five automotive brands in auto industry (retail) in the world.