Administration Assistant - Human Resources & Administration Department

Job description / Role

The Administration Assistant shall deal with all administrative affairs and daily office tasks. The responsibilities for this role are as followed:

Maintain the reception area in a tidy manner so that favorable first impression is given to visitors.
Respond to all incoming telephone calls, ensuring that these are answered promptly and are directed to the right person in the company in a timely manner.
Receive all visitors to the company, ensuring that their requirements are promptly dealt with and that they are given a favorable impression of the company.
Make external telephone calls and arranging appointments for managers
Photocopying, mailing, faxing, dealing with correspondence and writing letters
Keep and maintain an up-to-date list of internal telephone numbers in the affiliate and important telephone numbers in other affiliate to ensure that incoming calls are directed to the right extension and person.
Keep an up-to-date list of telephone and mobile numbers of managers to contact in case of emergency.
Keep and maintain an up-to-date list of emergency telephone numbers (police, ambulance, fire department, hospitals, government organizations, etc).
Receive deliveries for employees in the buildings and offices.
Withdrawing, maintaining, and keeping account and reimbursement of petty cash.
Handling the Branchs correspondence, answering the telephone and arranging the external and internal visitors access.
Processing application and payment of expense to third party service providers.
Keeping and classifying documents concerning office, maintaining the office key register.
Handling all matter immigration-related matters.
Purchasing, maintaining and managing the Branchs stationary requirements.
Managing transportation arrangement of the Branch.
Other administration-related tasks assigned by the GM and supervisor.

Requirements

1) Lebanese National

2) Female

3) Have transferable residency

4) Fluent English and Arabic is essential (Chinese language is a distinct advantage).

5) Excellent communications skills, both written and verbal.

6) Ability to multi-task and reprioritize work and demands throughout the day.

7) Excellent relationship building skills.

8) Ability to interact with varying levels throughout the organization.

9) Self starter with the ability to not only recognize tasks to complete but also how best to effectively and efficiently complete them.

10) The ability to recognize work in the pipeline and willing to work to completion.

11) University Graduate with at least 3 years of experience

12) MS Office proficiency.

About the Company

Industrial and Commercial Bank of China Ltd. (ICBC) is China's largest bank and the largest bank in the world. It is one of China's "Big Four" state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world's largest bank by deposits, and the world's most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region.