Administration Assistant

Job description / Role

Job Purpose:

The Administrative assistant role consists of being responsible for providing administrative services in order to ensure effective and efficient operations.

Duties and Responsibilities:
Answer phone calls and direct calls to appropriate parties or take messages;
Attend meetings to record minutes;
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
File and retrieve corporate documents, records, and reports;
Greet visitors and determine whether they should be given access to specific individuals;
Make travel arrangements for executives;
Prepare Business Travel Forms;
Prepare Local Purchase Order (LPO);
Open, sort, and distribute incoming correspondence, including faxes and email and courier;
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution;
Prepare weekly schedule for senior managers;
Updating leave plan for managers;
Prepare daily briefing notes for Country Manager;
Updating and sending the telephone list concerned departments;
Ability to communicate positively, clearly and effectively;
Should be able to work under pressure;
To be very well organized;
Carry out any ad-hoc duties as per required and requested

Requirements

High school diploma or equivalent;
Ability to give full attention to what other people are saying, and to actively look for ways to help people;
Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.
Very Good Communication skills (written and verbal)
Team Player
Able to work under pressure
Very well organized
Minimum experience 10 years

About the Company

A franchise agreement with one of the world's largest retail chains Carrefour, allowed Majid Al Futtaim Retail to competitively introduce the first hypermarket model to the region in 1995 providing shoppers with variety and value.

Today, Majid Al Futtaim Retail owns 100% of the Carrefour franchise in 38 markets across MENA and central Asia, Africa and Russia.

Majid Al Futtaim Retail opened its first hypermarket in City Centre Deira - UAE, and through the years expanded to more than 180 Carrefour stores in 15 countries across the region.

Carrefour is dedicated to rewarding its loyal customers and offering access to a unique shopping experience through special offers and promotions throughout the year.

We are a family of more than 30,000 employees from more than 75 nationalities and we are committed to Create Great Moments for everyone, every day. Sounds appealing? Come join us and have the opportunity to challenge yourself in a unique work experience.